Labor exchange reporting corrections for veterans and transitioning service members
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Official packet: letter, Attachment 1, Attachment 2. This is Change 2 to TEGL 1-02.
Letter
EMPLOYMENT AND TRAINING ADMINISTRATION ADVISORY SYSTEM U.S. DEPARTMENT OF LABOR Washington, D.C. 20210 CLASSIFICATION: Labor Exchange CORRESPONDENCE SYMBOL: OWT DATE: August 31, 2004
ADVISORY: TRAINING AND EMPLOYMENT GUIDANCE LETTER No. 1-02, Change 2
TO: ALL STATE WORKFORCE AGENCIES; ALL STATE WORKFORCE LIAISONS
FROM: EMILY STOVER DeROCCO, Assistant Secretary
SUBJECT: Labor Exchange Performance and Reporting: Corrections to ET Handbook No. 406 (ETA 9002 and VETS 200 Reports); Data Validation; Customer Satisfaction; and Program Year (PY) 2003 GPRA Goals
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Purpose. To inform the workforce investment system of additional changes to the ET 406 Handbook not captured in Training and Employment Guidance Letter No. 1-02, Change 1.
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Background. The passage of the Jobs for Veterans Act (P.L. 107-288) in October 2002 introduced modifications in data report elements for the ETA 9002 and VETS 200 labor exchange reports. Training and Employment Guidance Letter No. 1-02, Change 1 introduced the changes which are being incorporated in the labor exchange reporting instructions contained in the ET Handbook No. 406 and the ES Report Validation Software. TEGL No. 1-02, Change 1 described the elimination of Vietnam Era Veterans as a report category in the ETA 9002 and VETS 200 reports effective PY 2003. This advisory further clarifies corrections to the ET Handbook No. 406 as a result of implementation of the Jobs for Veterans Act.
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Corrections to ET Handbook No. 406. The following paragraphs contain the complete set of corrections. Please note that these changes do not increase the burden on states to collect and report data for the ETA 9002 and VETS 200 reports.
RESCISSIONS:
EXPIRATION DATE: Continuing
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Vietnam Era Veterans. One of the modifications to the ETA 9002 and VETS 200 report forms pertains to the elimination of “Vietnam Era Veterans” as a report category in the ETA 9002 and VETS 200 reports effective PY 2003. With passage of the Jobs for Veterans Act of 2002 (P.L. 107-288), “Vietnam Era Veterans” was eliminated as a covered category for Federal contracts and subcontracts. The ES Report Validation Software (Version 1.7) contains this change. Effective PY 2003, states no longer needed to collect data and report Vietnam Era Veterans.
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Definition of “Newly Separated Veterans.” Effective PY 2003, the definition of “newly separated veterans” was modified. The new definition extended the separation from active military service from 12 to 36 months prior to the beginning of the registration year. The new definition applies to the 9002 C and D and the VETS 200 reports.
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“Transitioning Service Members.” In lieu of Vietnam Era Veterans, states will capture and report total counts of “Transitioning Service Members” in Column C of the ETA 9002 B and VETS 200 reports forms. The inclusion of Transitioning Service Members is effective PY 2004. Attachment 1 summarizes three criteria for accurate reporting on Transitioning Service Members. Attachment 2 contains the definition and report specification for “Transitioning Service Members,” as well as the complete set of changes to the ETA 9002 B and D and VETS 200 reports. The inclusion of “Transitioning Service Members” in the ETA 9002 and VETS 200 reports is effective July 1, 2004 (PY 2004).
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Action Required. States shall distribute this guidance to all necessary staff.
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Inquiries. Please direct inquiries on this issuance to the appropriate regional office.
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Attachments:
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Implementing Criteria to Assure Accurate Reporting on Transitioning Service Members
- Definition of Changes to the ETA 9002 B and D and VETS 200 Reports
Attachment 1: Implementing Criteria to Assure Accurate Reporting on Transitioning Service Members
Attachment 1
Implementing Criteria to Assure Accurate Reporting on Transitioning Service Members
Three specific criteria must be implemented regarding the reporting status assigned to Transitioning Service Members in order to assure that individuals in this category are accurately accounted for in the 9002 and VETS 200 Reports:
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All services provided to Transitioning Service Members are to be
included in the 9002 and VETS 200 Reports. Since many Transitioning Service Members participate in Transition Assistance Program (TAP) workshops, receipt of this service is to be recorded in the Job Search Activities category, as indicated in the attached definition and report specification. -
Because an individual identified as a Transitioning Service Member is
still on active military duty and within 24 months of retirement or 12 months of separation, he/she is NOT CONSIDERED A REGISTRANT for the 9002 and VETS performance accountability. States, therefore, should NOT include the count of individuals falling into the category of “Transitioning Service Members” in the denominator for Entered Employment and Retention outcomes. -
If an individual who already has been included for reporting purposes
as a Transitioning Service Member subsequently registers or receives service AFTER separating or retiring from active duty, the date of that subsequent registration or delivery of service is to be considered the REGISTRATION DATE for 9002 and VETS performance accountability. The four quarters of active registrant status and the sequence of events for UI wage record matching are to be based upon that Registration Date FOLLOWING separation or retirement and NOT upon any prior date(s) of registration or service delivery recorded while the individual was considered to be a Transitioning Service Member.
Attachment 2: Definition Changes to the 9002 B and D and VETS 200 Reports
Attachment 2
DEFINITION CHANGES TO THE 9002 B
COL.C Transitioning Service Members Count of those active duty service members seeking to Column Heading
transition into the civilian workforce. A Transitioning
Service Member is defined as an individual in active duty
status (including separation leave) who registers for
employment services and is within 24 months of retirement
or 12 months of separation.
COL.C9 Transitioning Service Members 19-44 Count of individuals age 19-44 at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBER is Yes and DATE OF
BIRTH is 19-44 years before
REGISTRATION
COL.C10 Transitioning Service Members 45-54 Count of individuals age 45-54 at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBER is Yes and DATE OF
BIRTH is 45-54 years before
REGISTRATION
COL.C11 Transitioning Service Members 55+ Count of individuals age 55 or more at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION DATE
or ACTIVITY DATE is within the last four
quarters and TRANSITIONING SERVICE
MEMBER is Yes and DATE OF BIRTH is
55 years or more before REGISTRATION
COL.C12 Transitioning Service Members Total Count of all individuals in this category Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBER is Yes.
DEFINITION CHANGES TO THE 9002 B (continued)
ROW.6 Job Search Activities Count of all registered job seekers provided services which Count of unique SOCIAL SECURITY
are designed to help the job seeker plan and carry out a successful NUMBERS where DATE RECEIVED
job hunting strategy. The services include resume preparation JOB SEARCH ACTIVITIES is within
assistance, job search workshops, including the Transition Assistance the last four quarters.
Program (TAP) workshops, job finding clubs, provision of specific
labor market information and development of a job search plan.
“Resume Assistance” – Providing instructions on the content and
format of resumes and cover letters and providing assistance in the
development and production of the same.
“Job Search Workshops” – An organized activity that provides
instructions on resume writing, application preparation, interviewing
skills, and/or job lead development.
“Job Finding Clubs” – have all the elements of the ES Job Search
Workshop, plus a period of structured application where
participants attempt to obtain jobs.
“Provision of Specific Labor Market Information” – Information
concerning occupational staffing patterns, hiring patterns, working
conditions, and pay of firms or industries.
“Job Search Planning” – Development of a plan (not necessarily a
written plan) that includes the necessary steps and timetables to
achieve employment in specific occupational, industry, or
geographic area.
COL. F21 Newly Sep.Veterans Count of newly separated veterans. A newly separated veteran is a Count of unique SOCIAL SECURITY
Title 38 eligible veteran whose date of separation from active U.S. NUMBERS where DATE OF
military service is within the 36 months prior to the beginning of the SEPARATION FROM ACTIVE U.S.
registration year. MILITARY SERVICE is within the 36
months prior to the REGISTRATION
DATE.
CHANGES TO THE 9002 D
COL.C Transitioning Service Members Count of those active duty service members seeking to Column Heading
transition into the civilian workforce. A Transitioning
Service Member is defined as an individual in active duty
status (including separation leave) who registers for
employment services and is within 24 months of retirement
or 12 months to separation.
COL.C9 Transitioning Service Members 19-44 Count of individuals age 19-44 at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBER is Yes and DATE OF
BIRTH is 19-44 years before
REGISTRATION
COL.C10 Transitioning Service Members 45-54 Count of individuals age 45-54 at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBER is Yes and DATE OF
BIRTH is 45-54 years before
REGISTRATION
COL.C11 Transitioning Service Members 55+ Count of individuals age 55 or more at date of registration Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION
DATE or ACTIVITY DATE is within
the last four quarters and
TRANSITIONING SERVICE
MEMBERS is Yes and DATE OF
BIRTH is 55 years or more before
REGISTRATION
COL.C12 Transitioning Service Members Total Count of all individuals in this category Count of unique SOCIAL SECURITY
(See definition for Transitioning Service Member) NUMBERS where REGISTRATION DATE
or ACTIVITY DATE is within the last four
quarters and TRANSITIONING SERVICE
MEMBER is Yes.
DEFINITION CHANGES TO THE 9002 D (continued)
COL. F21 Newly Sep.Veterans Count of newly separated veterans. A newly separated veteran is a Count of unique SOCIAL SECURITY
Title 38 eligible veteran whose date of separation from active U.S. NUMBERS where DATE OF
military service is within the 36 months prior to the beginning of the SEPARATION FROM ACTIVE U.S.
registration year. MILITARY SERVICE is within the 36
months prior to the REGISTRATION
DATE.
DEFINITION CHANGES TO THE VETS 200 A,B,C
COL.C Transitioning Service Members Count of those active duty service members seeking to Column Heading
transition into the civilian sector. A Transitioning
Service Member is defined as an individual in active duty
status (including separation leave) who registers for
employment services and is within 24 months of retirement or
12 months to separation.
ROW.13 Received Job Search Count of all registered veterans and eligible persons provided Count of unique SOCIAL SECURITY
Activities services which are designed to help the job seeker plan and carry NUMBERS where DATE RECEIVED
out a successful job hunting strategy. Services include resume JOB SEARCH ACTIVITIES is within
assistance, job search workshops, including the Transition Assistance the last four quarters.
Program (TAP) workshops, job finding clubs, provision of specific
labor market information and development of a job search plan.
“Resume Assistance” – Providing instructions on the content and
format of resumes and cover letters and providing assistance in the
development and production of the same.
“Job Search Workshops” – An organized activity that provides
instructions on resume writing, application preparation, interviewing
skills, and/or job lead development.
“Job Finding Clubs” – have all the elements of the ES Job Search
Workshop, plus a period of structured application where
participants attempt to obtain jobs.
“Provision of Specific Labor Market Information” – Information
concerning occupational staffing patterns, hiring patterns, working
conditions, and pay of firms or industries.
“Job Search Planning” – Development of a plan (not necessarily a
written plan) that includes the necessary steps and timetables to
achieve employment in specific occupational, industry, or
geographic area.
DEFINITION CHANGES TO THE VETS 200 A,B,C (Continued)
COL.G Newly Sep. Veterans Count of newly separated veterans. A newly separated veteran is a Count of unique SOCIAL SECURITY
Title 38 eligible veteran whose date of separation from active U.S. NUMBERS where DATE OF
military service is within the 36 months prior to the beginning of the SEPARATION FROM ACTIVE U.S.
registration year. MILITARY SERVICE is within the 36
months prior to the REGISTRATION
DATE.
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