Community project grant procedures receive advance approval

Plain-English summary

A private foundation proposed grants to individuals for projects intended to improve distressed neighborhoods and develop creative, civic, educational, or professional skills. Projects had to be feasible, innovative, replicable, and capable of producing a lasting local impact or advancing the recipient's talent or career. An independent selection process would exclude disqualified persons and consider applicants without regard to race, gender, or employment status. Recipients had to report on their progress and use of funds, and the foundation would investigate and seek recovery of diverted funds. The IRS approved the procedures under section 4945(g)(3), so grants made under them would not be taxable expenditures if the program operated as proposed.

Ruling snapshot

• Question: Did the foundation's procedures qualify for advance approval of individual project grants under section 4945(g)(3)?
• Outcome: Approved, assuming the foundation conducts the program as proposed.
• Key authorities: IRC §§ 74, 117, 170, 4945(g), and 501(c)(3); Treas. Reg. § 53.4945-4(c)(1).

Full text (IRS public release)

Internal Revenue Service Department of the Treasury
P.O. Box 2508
Cincinnati, OH 45201

Number: 201522008 Employer Identification Number:
Release Date: 5/29/2015
Contact person - ID number:

Date: 3/3/2015 Contact telephone number:

LEGEND UIL: 4945.04-04

$x= dollar amount

Dear :

You asked for advance approval of your educational grant procedures under Internal
Revenue Code section 4945(g)(3). This approval is required because you are a private
foundation that is exempt from federal income tax.

Our determination

We approved your procedures for awarding educational grants. Based on the information
you submitted, and assuming you will conduct your program as proposed, we determined
that your procedures for awarding educational grants meet the requirements of Code
section 4945(g)(3). As a result, expenditures you make under these procedures won’t be
taxable.

Description of your request
You will operate an educational grant program.

Your grants will promote economic development in troubled neighborhoods to lesson
neighborhood tensions, eliminate prejudice and discrimination, provide educational
opportunities, decrease juvenile delinquency, and combat community deterioration.

You will provide grants to worthy individuals whose intent is similar to your purpose and
whose project will achieve a specific objective, produce a report or other similar product,
or improve or enhance a literary, artistic, musical, scientific, teaching, or other similar
capacity, skill, or talent of the individual.

You do not anticipate granting scholarships or making loans.

Your grants will be publicized through direct and indirect contacts with the community,
including your website and contact with various charitable and educational organizations.
In the future, you may expand your publicity efforts when appropriate.

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The number and amount of grants will be contingent upon your resources. It is
anticipated that less than 25 grants will be awarded each year, and the amount of each
individual grant will not exceed $x. The size of each grant will depend on its purpose.

You intend to make grants for 501(c)(3) purposes including (but not limited to) the
following:

• To cultivate specific skills and/or talents of the individuals;
• To provide fellowships to fund research and implement projects;
• To encourage the revitalization of and economic growth in troubled areas,
including, but not limited to, defraying some of the costs of opening a business in
distressed communities;
• To pay costs of equipment, space rental or other expenses related to approved
special projects; and
• To fund “residency” opportunities whereby recipients will research, develop and
implement charitable and educational programs.

Each project must be:

• Feasible,
• Distinctive and innovative,
• Able to solve a problem or seize an opportunity,
• Able to have a lasting impact on your city,
• Inspirational to others to join, respond or act,
• Simple enough to be replicable, and
• Able to advance an applicant’s talent or career.

Your application is designed to provide you with enough information to determine that the
project will serve Section 501(c)(3) purposes. You will require applicants to provide
personal information and a narrative about the proposed project. The applicants may be
required to provide supporting documents to show he or she can be successful at the
proposed project.

Grant recipients will be selected on an objective and non-discriminatory basis. Factors
unrelated to the purposes of the individual grant, such as race, gender or employment
status will not be considered by or influence the selection of recipients by the selection
committee.

Individuals involved in selecting the grant recipients, relatives of members of the selection
committee, relatives of your officers or directors, relatives of substantial contributors, and
all other disqualified persons are ineligible to receive your grants. In addition, your
donors will not be permitted to designate individual grantees.

It is anticipated that the selection committee will consist of creative professionals, civic
leaders and members of your Board of Directors. Selection committee members will
represent a broad range of experience in art, technology, design, the built environment,
urban issues and human services. All selection committee members will be actively
engaged in local, regional and national creative or civic culture. New members will be

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nominated by the current committee and will be appointed by the Foundation’s Board of
Trustees. The members of the selection committee have not yet been selected.

To increase community participation and engagement, the selection committee may
present finalists from the larger pool of applicants to the public for a community vote. In
such circumstances, the community would be offered a summary of the objectives and/or
proposed projects set forth in the finalists’ grant application materials and would base the
selection of the recipients on this summary.

The grant will support costs for the stated purpose of the grant (i.e. to achieve the
specified objective, produce the proposed report or product or to improve or enhance the
designated skill or talent).

Typically grants will not exceed one year. To obtain, maintain or qualify for renewal of a
grant, grantees may be required to reapply. All grant recipients must provide any reports
and/or additional documentation to ensure compliance with your procedures.

Each recipient will be required to submit an annual report describing the use of the grant
funds and document progress towards completion of the project. When the project is
completed, a final report outlining the recipient’s accomplishments and an accounting of
the grant funds received must be provided.

If the grantee fails to file a report, files a questionable report, or other information
indicates that all or a portion of the grant funds are not being used for the purposes of the
grant, you will initiate an immediate investigation.

If you determine that grant funds have been used for improper purposes, you will take all
reasonable and appropriate steps to either (i) recover the diverted grant funds or (ii)
ensure that the diverted grant funds are restored and appropriately expended towards the
proper purposes of the grant. Legal action may be taken, where appropriate, unless it is
improbable that such action would result in the successful recovery or restoration of the
funds.

Basis for our determination

The law imposes certain excise taxes on the taxable expenditures of private foundations
(Code section 4945). A taxable expenditure is any amount a private foundation pays as a
grant to an individual for travel, study, or other similar purposes. However, a grant that
meets all of the following requirements of Code section 4945(g) is not a taxable
expenditure.

• The foundation awards the grant on an objective and nondiscriminatory basis.
• The IRS approves in advance the procedure for awarding the grant.
• The grant is:

• A scholarship or fellowship subject to section 117(a) and is to be used for
  study at an educational organization described in section 170(b)(1)(A)(ii); or

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• A prize or award subject to the provisions of section 74(b), if the recipient of
  the prize or award is selected from the general public; or

• To achieve a specific objective; produce a report or similar product; or
  improve or enhance a literary, artistic, musical, scientific, teaching, or other
  similar skill or talent of the recipient.

To receive approval of its educational grant procedures, Treasury Regulations section
53.4945-4(c)(1) requires that a private foundation show:

• The grant procedure includes an objective and nondiscriminatory selection
process.

• The grant procedure results in the recipients performing the activities the grants
were intended to finance.

• The foundation plans to obtain reports to determine whether the recipients have
performed the activities that the grants were intended to finance.

Other conditions that apply to this determination

• This determination covers only the grant program described above. This approval
will apply to succeeding grant programs only if their standards and procedures
don’t differ significantly from those described in your original request.

• This determination applies only to you. It may not be cited as precedent.

• You cannot rely on the conclusions in this letter if the facts you provided have
changed substantially. You must report any significant changes in your program to
the Cincinnati Office of Exempt Organizations at:

                Internal Revenue Service
                Exempt Organizations Determinations
                P.O. Box 2508
                Cincinnati, OH 45201

• You cannot make grants to your creators, officers, directors, trustees, foundation
managers, or members of selection committees or their relatives.

• All funds distributed to individuals must be made on a charitable basis and must
further the purposes of your organization. You cannot award grants for a purpose
that is inconsistent with Code section 170(c)(2)(B).

• You should keep adequate records and case histories so that you can substantiate
your grant distributions with the IRS if necessary.

Please keep a copy of this letter in your records.

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If you have any questions, please contact the person listed at the top of this letter.

Sincerely,

Tamera L. Ripperda
Director, Exempt Organizations

Letter 4779 (10-2012)
Catalog Number 58222Y