Regional scholarships receive advance approval

Plain-English summary

A private foundation sought advance approval for scholarships helping graduating seniors from named counties attend college or a post-high-school trade or technical school. Applicants had to live in the covered area, demonstrate economic need, submit a confidential application, enroll in a qualifying school, and show commitment to community volunteer service. The program could prefer applicants from disadvantaged socioeconomic backgrounds, applicants of Latino heritage, and first-generation college students. Two selection committees screened applicants, while the foundation retained final authority and generally paid grants directly to schools. The IRS approved the procedures under section 4945(g)(1), subject to the program's reporting, misuse investigation, recovery, and recordkeeping safeguards.

Ruling snapshot

• Question: Do the regional scholarship selection and supervision procedures qualify for advance approval?
• Outcome: Approved
• Key authorities: IRC §§ 117, 170(b)(1)(A)(ii), and 4945(g)(1)

Full text (IRS public release)

Internal Revenue Service Department of the Treasury
P.O. Box 2508
Cincinnati, OH 45201

Release Number: 201509049
Release Date: 2/27/2015 Employer Identification Number:
Date: 12/1/2014

Contact person - ID number:

Contact telephone number:

LEGEND

UIL: 4945-04.04

X= County, State
Y= Counties, State
r dollars = Dollar amount

Dear

You asked for advance approval of your scholarship grant procedures under
Internal Revenue Code section 4945(g). This approval is required because you are
a private foundation that is exempt from federal income tax. You requested
approval of your scholarship program to fund the education of certain qualifying
students.

Our determination

We approved your procedures for awarding scholarships. Based on the information
you submitted, and assuming you will conduct your program as proposed, we
determined that your procedures for awarding scholarships meet the requirements
of Code section 4945(g)(1). As a result, expenditures you make under these
procedures will not be taxable.

Also, awards made under these procedures are scholarship or fellowship grants and are
not taxable to the recipients if they use them for qualified tuition and related expenses
(subject to the limitations provide in Code section 117(b)).

Description of your request
You will provide scholarships to individuals to commence or continue their studies at a
college or post high school trade or technical school.

Your purpose is to provide financial assistance to deserving graduating seniors who
attend high school in X or Y.

Grants awarded to any one qualified applicant may be up to, but not exceed, $r dollars in
any fiscal year. The Selection Committee, after being advised by the Trustees of the
amount of funds available from you for the forthcoming fiscal year, shall recommend to

Letter 4792 (10-2012)
Catalog Number 58263T

the Board the number of grants to be awarded, the qualified applicants to whom such
grants should be awarded, and the amount of each grant.

Grant proceeds may generally be used only for tuition, fees, books and other costs of
attending classes, lectures and other educational programs conducted by the educational
institution. However, under appropriate circumstances and upon the recommendation of
the Selection Committee, the grant proceeds may be used for living expenses, expenses
for room and board during the individual’s attendance, travel costs, and other costs of the
educational experience.

The Selection Committees are authorized to publicize the existence of the program in
such ways as will bring the program to the attention of persons having an interest in
advancing their attending a college or university.

To be a qualified applicant for a grant under the Program, an individual must meet the
following standards:

• Applicant must reside in X or Y.

• Applicant must demonstrate economic need for the grant.

• Applicant must submit a confidential application in a form to be prepared by
the Selection Committee.

• Applicant must be enrolled, or about to enroll, in a college or university that
qualifies as an educational institution as defined in Section 170(b) (1) (A) (ii) of
the Internal Revenue Code.

• Applicant must demonstrate his or her commitment to volunteer service in
community programs.

You may give preference to qualified individuals who meet the following criteria:

• Applicant’s disadvantaged socio-economic background

• Applicant’s Latino heritage

• Applicant being the first in his or her immediate family to go to college or
University

The Program shall be administered by two Selection Committees appointed by your
trustees and chaired by one of your trustees or a delegate. One Selection Committee
shall be responsible for scholarships to be granted in X and the other for scholarships to
be granted in Y. The Selection Committees shall be responsible for screening all
applicants for grants and for making recommendations of qualified applicants, based
upon your standards. You shall have the ultimate authority over the selection of those
qualified applicants who shall be awarded grants.

Recipients of grants shall be selected from qualified applicants on an objective and
nondiscriminatory basis regardless of the race, creed, color, age, religion or sex of the
applicant. No grant shall be awarded under the Program to any person if any officer or
member of your organization would derive a direct or indirect private benefit.

Except as recommended by the Selection Committee, the grant proceeds generally shall
be paid directly to the educational institution for the purpose of enabling the student to
pursue his or her studies at such institution.

Letter 4792 (10-2012)
Catalog Number 58263T

The Selection Committee shall arrange to obtain periodic (but not less than annual)
reports of the courses taken (if any) by the recipient and the grades received (if any) for
the academic period covered by the grant from the educational institution at which the
grant recipient is studying. In the case of a grant recipient whose course of study involves
the preparation of research papers or projects, rather than the taking of courses, a brief
report on the resulting project or paper shall be obtained. The report shall be approved by
the appropriate faculty member or other official of the educational institution. The
Selection Committee shall also arrange to obtain a final report upon the completion of the
recipient's study at the educational institution. All such reports shall be reviewed by the
Selection Committee at least once a year.

If any of the reports indicate that the grant proceeds are not being used in furtherance of
the required educational purposes, the Selection Committee shall make appropriate
investigation into the matter. The grant shall not be renewed under these circumstances
and until it has been determined that the recipient has not used the grant proceeds for
improper purposes. If the grant proceeds have been used for improper purposes, no
further grants may be made to such recipient (regardless of whether the impropriety is
corrected) and the Selection Committee shall take all necessary and appropriate action to
obtain repayment of the grant proceeds which have been misused or misapplied.

You will maintain records and files with regards to the Program.

Such records shall include:

• All information you obtain to evaluate the qualifications of all applicants for
grants,

• Identification of grant recipients,

• Specification of the amount and purpose of each such grant, and

• All information pertaining to supervision of the recipient.

Basis for our determination

The law imposes certain excise taxes on the taxable expenditures of private foundations
(Code section 4945). A taxable expenditure is any amount a private foundation pays as a
grant to an individual for travel, study, or other similar purposes. However, a grant that
meets all of the following requirements of Code section 4945(g) is not a taxable
expenditure.

• The foundation awards the grant on an objective and nondiscriminatory basis.

• The IRS approves in advance the procedure for awarding the grant.

• The grant is a scholarship or fellowship subject to the provisions of Code section
117(a).

• The grant is to be used for study at an educational organization described in Code
section 170(b) (1) (A) (ii).

Other conditions that apply to this determination
• This determination only covers the grant program described above. This approval
will apply to succeeding grant programs only if their standards and procedures
don't differ significantly from those described in your original request.

Letter 4792 (10-2012)
Catalog Number 58263T

• This determination applies only to you. It may not be cited as a precedent.

• You cannot rely on the conclusions in this letter if the facts you provided have
changed substantially. You must report any significant changes to your program to
the Cincinnati Office of Exempt Organizations at:

Internal Revenue Service

Exempt Organizations Determinations
P.O. Box 2508

Cincinnati, OH 45201

• You cannot award grants to your creators, officers, directors, trustees, foundation
managers, or members of selection committees or their relatives.

• All funds distributed to individuals must be made on a charitable basis and further
the purposes of your organization. You cannot award grants for a purpose that is
inconsistent with Code section 170(c) (2) (B).

• You should keep adequate records and case histories so that you can substantiate
your grant distributions with the IRS if necessary.

Please keep a copy of this letter in your records.

If you have questions, please contact the person listed at the top of this letter.

Sincerely,

Director, Exempt Organizations

Letter 4792 (10-2012)
Catalog Number 58263T