Financial institution error justifies late rollover of withheld amount

Plain-English summary

A retirement plan participant instructed the plan’s financial institution to transfer his full account balance directly to a Roth IRA. The institution instead withheld state and federal taxes from the distribution while issuing a Form 1099-R that identified the transaction as a direct rollover. The mistake was not discovered until after the 60-day deadline, and the participant had not used the withheld amount. The IRS waived the deadline under IRC § 402(c)(3)(B) and gave him 60 days to contribute that amount to a rollover IRA.

Ruling snapshot

• Question: May the participant receive a waiver for the amount mistakenly withheld from an intended direct rollover?
• Outcome: Approved, with 60 days from the ruling letter to contribute the withheld amount to a rollover IRA
• Key authorities: IRC §§ 401(a)(9) and 402(c)(3); Rev. Proc. 2003-16

Full text (IRS public release)

DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE
WASHINGTON, D.C. 20224

TAX EXEMPT AND
GOVERNMENT ENTITIES
DIVISION

201446038

AUG 18 2014

Uniform Issue List: 402.08-00

SE:T:EP:RA:T1

Legend:

Taxpayer A =
Company B =
Plan C =
Financial Institution D =
Roth IRA E =
Amount 1 =
Amount 2 =

Dear :

This letter is in response to a request for a letter ruling dated May 6, 2014, as
supplemented by correspondence dated June 7, 17 and July 8, 2014, in which
you request a waiver of the 60-day rollover requirement contained in section
402(c)(3)(B) of the Internal Revenue Code ("Code"), regarding the distribution of
Amount 2 from Plan B.

The following facts and representations have been submitted under penalty of
perjury in support of the ruling requested.

Taxpayer A represents that he received a distribution of Amount 1 from Plan C.
Taxpayer A also represents that Amount 2 was erroneously withheld from this
distribution. Taxpayer A asserts that his failure to accomplish a rollover of
Amount 2 within the 60-day period prescribed by section 402(c)(3) was due to
an error by Financial Institution D. Taxpayer A further represents that Amount 2
has not been used for any purpose.

2 201446038

Taxpayer A owns and operates Company B. Company B maintained Plan C,
a qualified retirement plan with Financial Institution D. On February 10, 2010,
Plan C was discontinued by its trustee, Financial Institution D. Taxpayer A
intended to complete a direct transfer of his account balance in Plan C to Roth
IRA E and instructed the trustee to do this. However, instead of completing a
direct rollover, Financial Institution D withheld state and federal taxes of Amount
2 on the distribution. In 2011, Financial Institution D issued a Form 1099-R using
Code G in box 7 indicating a direct rollover but with Amount 2 withheld. A letter
from Financial Institution D, submitted with the ruling request, confirms that
Taxpayer A requested a direct rollover. The mistake was not discovered until
Taxpayer A received the erroneous Form 1099-R in 2011, after the 60-day
waiver period.

Based on the above facts and representations, you request that the Internal
Revenue Service (“Service”) waive the 60-day rollover requirement contained in
section 402(c)(3)(A) of the Code with respect to the distribution of Amount 2.

Section 402(c) of the Code provides that if any portion of the balance to the credit
of an employee in a qualified trust is paid to the employee in an eligible rollover
distribution, and the distributee transfers any portion of the property received in
such distribution to an eligible retirement plan, and in the case of a distribution of
property other than money, the amount so transferred consists of the property
distributed, then such distribution (to the extent transferred) shall not be
includible in gross income for the taxable year in which paid. Section
402(c)(3)(A) of the Code states that such rollover must be accomplished within
60 days following the day on which the distributee received the property. An
individual retirement account (IRA) constitutes one form of eligible retirement
plan.

Section 402(c)(4) of the Code provides that an eligible rollover distribution shall
not include any distribution to the extent such distribution is required under
section 401(a)(9).

Section 402(c)(3)(B) of the Code provides, in relevant part, that the Secretary
may waive the 60-day requirement under section 402(c) of the Code where the
failure to waive such requirement would be against equity or good conscience,
including casualty, disaster, or other events beyond the reasonable control of the
individual subject to such requirement. Only distributions that occurred after
December 31, 2001, are eligible for the waiver under section 402(c)(3)(B) of the
Code.

Revenue Procedure 2003-16, 2003-4 I.R.B. 359 (January 27, 2003) provides that
in determining whether to grant a waiver of the 60-day rollover requirement
pursuant to sections 408(d)(3)(I) and 402(c)(3)(B) of the Code, the Service will
consider all relevant facts and circumstances, including: (1) errors committed by
a financial institution; (2) inability to complete a rollover due to death, disability,

3 201446038

hospitalization, incarceration, restrictions imposed by a foreign country or postal
error; (3) the use of the amount distributed (for example, in the case of payment
by check, whether the check was cashed); and (4) the time elapsed since the
distribution occurred.

The information presented and the documentation submitted by Taxpayer A is
consistent with his assertion that his failure to accomplish a timely rollover of
Amount 2 was due to a failure by Financial Institution D to follow his instructions
regarding the direct rollover of Amount 1 to Roth IRA E which resulted in Amount
2 being withheld.

Therefore, pursuant to section 402(c)(3)(B) of the Code, the Service hereby
waives the 60-day rollover requirement with respect to the distribution of
Amount 2 from Plan C and Taxpayer A is granted a period of 60 days from the
issuance of this letter ruling to contribute Amount 2 into a rollover IRA. Provided
all other requirements of section 402(c)(3) of the Code, except the 60-day
requirement, are met with respect to such contribution, Amount 2 will be
considered rollover contributions within the meaning of section 402(c)(3) of
the Code.

This ruling does not authorize the rollover of amounts that are required to be
distributed by section 401(a)(9) of the Code.

No opinion is expressed as to the tax treatment of the transaction described
herein under the provisions of any other section of either the Code or regulations
which may be applicable thereto.

This letter is directed only to the taxpayer who requested it. Section 6110(k)(3)
of the Code provides that it may not be used or cited as precedent.

If you wish to inquire about this ruling, please contact (I.D. # ),
, at ( ) .

Sincerely yours,

Carlton A. Watkins

Manager
Employee Plans Technical Group 1

Enclosures:
Deleted Copy of this Letter
Notice of Intention to Disclose, Notice 437