Other 1327017: IRS revokes exemption after finding social and recreational purposes

View official IRS release (PDF)

Plain-English summary

The IRS revoked an organization's section 501(c)(3) exemption after finding that its articles of incorporation did not limit its purposes to exempt purposes. The IRS also found that more than an insubstantial part of the organization's activities fostered social and recreational purposes for its members, despite an incidental educational purpose. Contributions were no longer deductible, and the organization was required to file Form 1120 returns for the stated tax periods and later years. The letter also explains the organization's right to seek declaratory judgment and its continuing filing obligations if it was a private foundation.

Ruling snapshot

• Question: Did the organization satisfy the organizational and operational tests for exemption under section 501(c)(3)?
• Outcome: Revocation
• Key authorities: IRC §§ 501(a), 501(c)(3), 170, 507, 7428, and 6110; Treas. Reg. §§ 1.501(c)(3)-1(b)(1), 1.501(c)(3)-1(c)(1), and 1.501(c)(3)-1(d)(1)

Full text (IRS public release)

Department of the Treasury

Internal Revenue Service
Appeals Office

San Jose Appeals, NS-7100 Taxpayer Identification Number:
55 S. Market St., Ste. 440

San Jose, CA 95113

Person to Contact:

Release Number: 201327017
‘Release Date: 7/5/2013
Date: April 12, 2013

Tax Period(s) Ended:

UIL:
501.03-30

Certified Mail

Dear

This is a final determination that-you do not qualify for exemption from Federal income tax under Internal
Revenue Code (the “Code”) section 501(a) as an organization described in Code section 501(c)(3).

The revocation of your exempt status was made for the following reason(s):

You are not organized and operated exclusively for exempt purposes enumerated in
section 501(c)(3) of the Code. You are not organized exclusively for section 501(c)(3)
purposes because your articles of incorporation do not limit your purposes to one or more
exempt purposes and more generally do not meet the requirements of Treas. Reg. §
1.501(c)(3)-1(b)(1). You are not operated exclusively for section 501(c)(3) purposes
because more than an insubstantial purpose of your organization is to foster social and
recreational purposes of your members, despite a growing, but still incidental, exempt

educational purpose.
Contributions to you are not deductible under section 170 of the Code.

You are required to file. Federal income tax returns on Forms 1120 for the tax periods stated in the
heading of this letter and for all tax years thereafter. File your return with the appropriate Internal
Revenue Service Center per the instructions of the return. For further instructions, forms, and information

_ please visit www. irs. gov.

If you were a private foundation as of the effective date of revocation, you are considered to be taxable
private foundation until you terminate your private foundation status under section 507 of the Code. In
addition to your income tax return, you must also continue to file Form 990-PF by the 15th Day of the fifth

month after the.end of your annual accounting period.

Processing of income tax returns and assessments of any taxes due will not be delayed should a petition
for declaratory judgment be filed under section 7428 of the Code.

If you decide to contest this determination, you may file an action for declaratory judgment under the
provisions of section 7428 of the Code in one of the following three venues: 1) United States Tax Court,
2) the United States Court of Federal Claims, or 3) the United States District Court for the District of
Columbia. A petition or complaint in one of these three courts must be filed within 90 days from the date

this determination letter was mailed to you. Please contact the clerk of the appropriate court for rules for
filing petitions for declaratory judgment. To secure a petition form from the United States Tax Court, write
to the United States Tax Court, 400 Second Street, N.W., Washington, D.C. 20217. See also Publication

892.

You also have the right to contact the office of the Taxpayer Advocate. Taxpayer Advocate assistance is
not a substitute for established IRS procedures, such as the formal appeals process. The Taxpayer
Advocate cannot reverse a legally correct tax determination, or extend the time fixed by law that you have
to file a petition in a United States Court. The Taxpayer Advocate can however, see that a tax matters
that may not have been resolved through normal channels get prompt and proper handling. If you want
Taxpayer Advocate assistance, please contact the Taxpayer Advocate for the IRS office that issued this
letter. You may call toll-free, 1-877-777-4778, for the Taxpayer Advocate or visit www.irs.gov/advocate

for more information.

If you have any questions, please contact the person whose name and telephone number are shown in
the heading of this letter.

Sincerely Yours,

Appeals Team Manager

Enclosure: Publication 892

DEPARTMENT OF THE TREASURY
INTERNAL REVENUE SERVICE

24000 Avila Road, MS 3000
Laguna Niguel, CA 92677-3405

TAX EXEMPT AND

GOVERNMENT ENTITIES
DIVISION |
DATE March 11, 2011
ORG Taxpayer Identification Number:
ADDRESS Form:

Tax Year(s) Ended:
Person to Contact/ID Number:
Contact Numbers:

Telephone: - -

Fax:

CERTIFIED MAIL — RETURN. RECEIPT REQUESTED

Dear

We propose to revoke our recognition of your exempt status as an organization
described in section 501(c)(3) of the Internal Revenue. Code. (Code). We enclose our

report of examination explaining why we are proposing this action.

If you accept our proposal, please sign and return the enclosed Form 6018, Consent to
Proposed Action - Section 7428, unless you have already provided us a signed Form.
6018. We will issue a final revocation letter determining you are not an organization
described in section 501(c)(3). After the issuance of the final revocation letter we will
publish an announcement that you have been deleted from the cumulative list of
organizations contributions to which are deductible under section 170 of the Code. If
you do not respond to this proposal, we will: similarly issue a final revocation letter.
Failing to respond to this proposal may adversely impact your legal standing to seeka .
declaratory judgment because you may be deemed to have failed to exhaust

administrative remedies.

If you do not agree with our proposed revocation and wish to protest our proposed
revocation to the Appeals Office of the Internal Revenue Service, then you must submit
to us a-written request for Appeals Office consideration within 30 days from the date of
this ‘letter to protest our decision. This written request is called a protest. For your
protest to be valid it needs to contain certain specific information which generally
includes a statement of the facts, the applicable law, and arguments in support of your
position. For the specific information needed for a valid protest, please refer to page 6

Page 1 of 3 In lieu of Letter 3618

of the enclosed Publication 3498, The Examination Process, and page 2 of the
enclosed Publication 892, Exempt Organizations Appeal Procedures for Unagreed
Issues. These documents also explain how to appeal an IRS proposed action.

If you do submit a valid protest, then an Appeals officer will review your case. The.
Appeals office is independent of the Director, EO Examinations. The Appeals Office
resolves most disputes informally and promptly. The enclosed Publication 3498 and
Publication 892 explain how to appeal an Internal Revenue Service (IRS) decision.
Publication 3498 also includes information on your rights as a taxpayer and the IRS
collection process. Please note that Fast Tract Mediation Services referred to in

Publication 3498, generally do not apply after i issuance of this letter.

You may. also request that we refer this matter for Technical Advice as explained in
Publication 892 and an annual revenue procedure. Please contact the individual
identified on the first page of this letter if you are considering requesting Technical

_ Advice. ‘If we issue a determination letter to you based on a Technical Advice
Memorandum issued by the EO Rulings and Agreements function, then no further
administrative appeal will be available to you within the IRS on the matter.

If you agreed with the proposed revocation or if you receive a final revocation letter, you
will be required to file Federal income tax returns for the tax period(s) shown above.

File these returns with the Ogden Service Center within 30 days of the date you agreed
with the revocation or the date-of your final revocation letter, whichever is sooner,

unless a request for extension of time is granted. File returns for later tax years with the
appropriate service center indicated in the instructions for those returns.. .

We will notify the appropriate state officials of the revocation in accordance with section
6104(c) of the Code. Currently, only certain states are eligible to receive notification of .
proposed. revocation actions. You can call the person at the heading of this letter to
find out ‘if your State is.eligible to receive a notice of revocation of your tax-exempt

status.

You have the right to contact the office of the Taxpayer Advocate. Taxpayer Advocate
assistance is not a substitute for established IRS procedures, such as the formal.
appeals process. The Taxpayer Advocate cannot reverse a legally correct tax
determination, or extend the time fixed by law that you have to file a petition in a United
States court. The Taxpayer Advocate can, however, see that a tax matter that may not
have been resolved through normal channels gets prompt and proper handling. You
may call toll-free 1-877-777-4778 and ask for Taxpayer Advocate Assistance. If you

prefer, you may contact your local Taxpayer Advocate at:

Page 2-0f 3 . In lieu of Letter 3618

If you have any questions, please call the contact person at the telephone number
‘shown in.the heading of this letter. If you write, please provide a telephone number and

the most convenient time to call if we need to contact you.

Thank you for your cooperation.
Sincerely,

Nanette M. Downing
Director, EO Examinations

Enclosures:
Publication 892
Publication 3498
Form 6018

Report of Examination

Page 3 of 3 In lieu of Letter 3618

Forn 886A "Department of the Treasury - Internal Revenue Service Form 990
Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX
LEGEND ;
ORG - Organization name ‘XX - Date City - city State - state
Event - event website - website President - president Vice-President
vice president Secretary - secretary POA - POA Country. - country
TOUR-1 through TOUR-11 - 1° through 11™ TOUR RA-1

Chairman - chairman
18* through 29th

through RA-12 ~ 1°* through-12™ RA
COMPANTES

ISSUES

Whether ORG is organized and operated exclusively for exempt purposes within, the
meaning of Internal Revenue Code (IRC) § 501(c)(3) and the Regulations. Whether ORG

qualifies for exemption under IRC § 501(c)(3).

CO-1 through CO-29 -

FACTS

Organizational Information

ORG (hereafter referred to as “ORG” or “ORG”) was incorporated in early 19XX’s. ORG
filed the Articles of Incorporation with the State of the State of State in the name of “The
ORG” on December 27, 19XX. The Articles state, inter alia, that the purposes for which

this corporation was formed are:

“To assist in the preservation and maintenance of motor vehicle of historical value,
fo obtain and maintain records of automotive industry; to stimulate interest in the
collection of, and preserve information relative to, veterans cars as set forth in

books, catalogs, pamphlets, and any and all other source material related thereto; —
to promote interest in the collection of automobile accessories and particularly
those manufactured for motor vehicles in early days; and generally to provide
facilities for the exchange of information among its members concerning any of the

forgoing objectives.

To: conduct an educational program, and/or programs, edit magazines, booklets
and pamphlets, which will assist in the accomplishment of its purposes or for the
stimulation of interest in its purposes among ifs members and other persons...

ORG filed the Certifi cate of Amendment of Articles of Incorporation with the State of State
on May 10, 19XX. The Articles amended to change ORG’s name to “The ORG”.

Section 1 of Article Il of ORG's Bylaws, last revised on June 22, 20XX, provides:

“that the general purpose of this club, incorporated as non-profit corporation, shall
be to preserve and maintain motor vehicles of ancient age and historical value and
fo serve as an accurate and technical source of information concerning ancient
automobiles for the benefit of ifs members, as well as for the general public.”

Form 886- Acrev.4-68) Department of the Treasury - Internal Revenue Service
. . - Page: -1-

Department of the Treasury - Internal Revenue Service

Form 990

Form 886A Teast 990
; Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG 09/30/20XX

ORG had previously been tecognized as an organization described under /RC § 507(c)(7)
before ORG applied -for the exemption under IRC §501(c)(3). ORG also described its
operational activities in the Application for Recognition of Exemption Under Section

501(c)(3) of the Internal Revenue Code as follows:

“The general purpose of this club, incorporated as non-profit corporation, shall be to
preserve and maintain motor vehicles of ancient age and historical value and to
serve as:an accurate and technical source of information concerning ancient
automobiles for the benefit of its members, as well as for the general public.

ORG serves as a living museum by restoring, maintaining, displaying, and passing
on to the future generations thousands of examples of our automotive heritage.
Each year ORG conducts tours in every area of the country displaying ORGs on
the road, at schools, in shopping centers, and in parking lots. The public is always
invited to observe, ask questions, and educate themselves about the earliest period

of automotive design and manufacture.”

ORG -received the: favorable determination and was recognized as an organization
described under IRC § 501(c)(3) on May 22, 20XX.

Operational Information

On. June 19, 20XX, the Service began the examination of the Form 990, Return of
Organization Exempt from Income Tax, filed for the year ending September 30, 20XX. The
examination included the review of the relative books and recordsand the interview of the

responsible officers of ORG.

ORG reported the following revenue and expenses per books:

• REVENUE:

Contributions, Gifts and Grants - (line 1):
Membership dues and assessments - (line 3):
Interest on savings & temp. investment - (line 4)
Gross Sales of Inventory - (line10a)

Cost of good sold - (line10b) *.

Other revenue - (line11) **

TOTAL REVENUE:

Form 886-Acrevas)

Department of the Treasury - Internal Revenue Service

Page: -2-

i Form 990
Form 886A. Department of the Treasury - Internal Revenue Service 990
Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX
EXPENSES

Accounting fees - (line 31)
Supplies - (line 33)

• Telephone - (line 34)

• Postage and shipping - (line 35)
  Printing and publications - (line 38)
  Travel - (line 39)

Interest-- (line 41)-

Other expenses - (line 43)
Awards
Bank charges & merchant fees
Computer services
Election & ballot tabulation
Equipment rental
Executive Secretary
CO-1 Editor
Income taxes
insurance —
IRC 501(c)(3) expenses
Membership programs
‘Office expenses

’ Other national expenses

State filing fees
Web page

TOTAL EXPENSES: | |

• Cost of printing and mailing services for CO-1 was included in as a part of COGS.

** Other revenue was not indicated in General Ledger.

The examination began as a correspondence examination. As part of that examination,
an initial Information Document Request (IDR) was issued to request documentation for
the: purpose of determining whether the organization operated in accordance with
requirements set forth under /RC 501§.(c)(3). In response to the IDR #1, the organization

provided the following documentation.
Articles of Incorporation
_ Amendment to Articles of Incorporation
Board minutes of years of 20XX, 20XX and 20XX |
CO-1 publications issued in 20XX (Vol. 69, No. 1-6) and in 20XX (Vol. 71, No. 1-2)
Adventure of. a Lifetime (ORG pamphlets introducing its membership)
~ A blank application form for ORG Membership
A blank ORG Membership Renewal form.

Form 886- Acrev.4-68) , . Department of the Treasury - Internal Revenue a
age: -3-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 _

| Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX

. Electronic CO-2 statements with transactions from 9/2/20XX to 10/2/20XX
Electronic CO-2 statements with transactions from 9/16/20XX to 10/16/20XX
ORG Statement of Cash Flows for the period from October 20XX through

September 20XX
ORG Profit & Loss Detail for the period from October 20XX through September

-20XX

‘Along. with the above documents, in response to our inquiry whether there was difference
between the current operations of ORG as an organization exempt under IRC § 5017 (c)(3)
and the past operations as a social club exempt under IRC § 501(c)(7); ORG responded

as follows:

“Our organization is much more than a social club. Club members are dedicated to
preserving history, educating anyone expressing an interest at any kind of event —
and providing a publication that included education and technical articles. |

Just this summer, in commemoration of the 19 tour of women driver, RA-1, was a
tour across the country by RA-2, daughter of Club member RA-3. There were many

• Stops along the way with the public to share and explain the history of the event.

(see included CO-1 Vol71, No. 2.)

Also, club member RA-4 is spearheading a project to provide each CO-3 with a
CD/video for an educational program to spread information and history about brass

era cars and related subjects.

Club long range planning including two enclosed trailers featuring a car (providing
by the CO-3 using the trailer) with displays, video, and photographs to be taken to.
~ schools, car shows and any related gathering where the information could be

shared.”

In response to our request whether the organization incurred costs to preserve and
maintain motor vehicles and how ORG disseminated information to the general public as -
“an accurate source of technical and historic information,” ORG responded as follows:

“ORG doesn't maintain vehicles. The members are dedicated to maintaining and .
preserving their own vehicles. Members speak on the hobby whenever possible.
‘CO- 7s’ are donated to various schools and libraries.”

There is a trailer listed as one of the assets on ORG’s balance sheet. ORG stated that the.
trailer would be used in ORG’s activities held'in schools, car shows, and any related
gatherings. We requested information to determine whether or not ORG had implemented
the activities as described. The response of ORG is copied and/or stated verbatim as

follows:

Form 886-AcRev.4-68) . Department of the Treasury - Internal Revenue Service
. Page: -4-

Form 886 A Department of the Treasury - Internal Revenue Service Form 990 j
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG | 09/30/20XX

“Included are several documents (7b) describing the exciting project of the School
' Education Unit. Although the activity has not yet been implemented, it is very much

alive and ongoing. The economic downturn in the recent past few years has. been
taken its toll on the volunteer time and donations but not the project enthusiasm.

• This-will be = inplormentod and is still ongoing...

The ORG does not own a library or

museum..

The IDR #0 was issued to request the outstanding items listed on IDR #1. In response fo
IDR #2,0n December 18, 20XX, ORG provided the following documents: _
By-Laws
Officer's Director's Procedure Handbook.
Printout of CO-4 website homepage

_ORG information
“Written contract between ORG and the Editor for CO-1

General Ledger for the tax year ending September 30, 20XX
Documentation related to the project of ORG School Education Unit including:

°
oO
a?)
O-.

Scripts of educational CD/video

CO-3’s Presentation Outline

Teacher's Presentation Outline

Historical facts from the Early Years of the Automobile

ORG's. Conistituencies

ORG's* By-Laws explain the various constituencies in regard to ORG’s operations as
~ follows:

“Individual Members - the privilege of membership shall include the following:

a.
db.
C6.

d.

@,

f
9.

One subscription to the CO-1 per membership (six issues per year)

One membership certificate for both husband and wife °
‘Membership cards having the same number for both husband and wife.

None issued to children .

| The right to vote in ORG elections, or to hold office, is restricted to members

owning a 19/ wear model or older vehicle or a vehicle manufactured prior to

January 1, 1 OXX.
Members are entitled to one free classifi ed ad of 50 words or less in each

CO-1 provided it is.not a commercial nature. .
Mailing of additional pertinent information, one per membership.

Participation in the ORG Convention, tours, and events.

In addition to the Individual Membership, there are Life Membership and Honorary

Membership. All past president of the ORG shall become life members. Any

Department of the Treasury - Internal Revenue Service

Forin 886- Acrev.4-68)
. Page: -5-

886A Form 990
Form 886A: Department of the Treasury - Internal Revenue Service 990
Explanation of Items Examination
Name of Taxpayer Year/Period Ended —
ORG 09/30/20XX

member who commended himself to club esteem may be elected a life member or
an honorary member by unanimous vote of the board of directors.

° CO0-3s : . _
The Board of Directors of ORG determined the territorial limits of each CO-3.

Granting of a charter would be considered for each prospective CO-3 meeting all
requirements and obligations; provided, however, that by the acceptance of such
charter, the CO-3 agrees to be bound by. the charter and by-laws of ORG, now in

_ force or hereafter, from time to time, adopted.

A-chartered CO-3 shall use only the name designated in its charter. The new CO-3
name shall be the city in which the headquarters to be located after the CO-3
charter is granted. In case of rural or sparsely populated areas, an area name may

___ be adopted with an approval of the Board of Directors. The name of the new group
“shall be “The (city) CO-3” or “The (area) CO-3 of the ORG.” .
The minimum number of charter members of a prospective CO-3 shall be
determined by the ORG Board of Directors on a basis of the size and conditions of
the community in which the CO-3 is to be built. The charter membership shall not

fewer. than five (5) members of ORG owning pre-19XX motor vehicles.

_ Application for the formation of a CO-3 shall be made to the Board of Directors of
ORG in the form of a petition which shall be duly signed by at least five (5) persons

who are voting members of ORG.

A CO-3, after receiving its charter, may incorporate subject to the approval of the _
ORG board of directors and said CO-3 shall agree, as. pre-requisite to ©
incorporation, that it will, as an incorporation body, abide by the constitution and by-
. laws of the ORG then in force or thereafter from time to time adopted. .

e Affiliated Registers ——
The Board of Directors of ORG may recognize organizations composed of ORG's .
members in good standing based upon their mutual interest in designated, generic

Categories of pioneer vehicles and/or automobillia. Such organizations will be
known as affiliated registers. Affiliated registers will be independent from CO-3s of

ORG. Because of a difference in nature and purpose, an affiliated register will not -

be a substitute for, be subordinate to, or take precedence over CO-3s in any
organizational concern of ORG.

The purpose of an affiliated register is to promote the preservation, restoration,
operation and lure of specific categories. of vehicles and/or automobilia and to
_. ptomote participation by members and their families in these and other Club’s

Form 886-Acrev.468) . a Department of the Treasury - Internal Revenue Service
. | . Page: -6-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 -
Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORE 09/30/20XXx

activities. Such purpose may be achieved by periodical publications, registers of
véhicles and owners, sponsorship of events, and meeting of the membership. The
activities of affiliated registers must be supplemental to, and compatible with, thos

of ORG.

Officers and Chairman of committees

. ORG has the following officers and chairmen elected or appointed to maintain its

operations: Chairman of the Board, President, Vice President, Secretary, Treasurer,
Budget and Finance Chairman, Executive Secretary, Activities Chairman, Finance
and: Investment Chairman, Internet/Website Chairman, Chairman of Long Term
Planning, Nominations Chairman, and Publications Chairman. Their responsibilities
and authorities are listed as follows:
a. The Chairman of the Board is particularly honorary, elected along with rest of
_ the Officers, and is usually conferred upon the outgoing President. .
‘b. President is responsible for the overall operations of ORG. He has the
authority to take all actions appropriate to. assure Club health and welfare
with constraints of Club By-Laws.
c. Vice President has the authority and responsibility to perform the duties and
~.-the President in absence or disability of the President. |
..d. Secretary is expected to record the deliberations of the Board Meetings,
_... Annual Member Meetings and Special Meetings. Verify the elections of

• i : National Directors and Board Officers. . .
  : .@,. Treasurer examines all financial transactions of ORG and reports on these at

each regular meeting of the Board of Directors.

7 . f Executive Secretary is a contracted individual, engaged by the Board of

• | Directors to be the official representative of ORG, who shall faithfully
  7 enhance the organization's image. a

e Chairman.of committees

_a. The Activities Chairman is the coordinator for ORG’s National Tours and is
responsible for liaison with those CO-3 or Affiliated Registers hosting such
tours. The Activities Chairman is also the coordinator for other activities such
as ORG Tent at the annual EVENT. [Emphasis added.] - | |

b. The Finance and Investment Chairman.is responsible for oversight of annual
budgets, for the placement, and disbursement from any long or short term
investment and steward ship of Club finances. The Finance and Investment

_ Chairman will chair a Finance and Investment Committee whose members

are appointed by the President. The Finance and Investment Chairman will

.: establish an effective system for the following activities on a periodic

• schedule:
  _* Review the annual budget,
  « Review ORG’s investment portfolio,

Form 886-Acrev.4-68) Department of the Treasury.- Internal Revenue Service

Page: -7-

Form 886A. Department of the Treasury - Internal Revenue Service Form 990
Explanation of Items Examination |
Name of Taxpayer Year/Period Ended
09/ 30/20XX

« Make recommendations for any investment modifi cations,

• Closely monitor any funds that are considered endowed or quasi-

• endowed funds,
  « Review income from any investment to determine whether to reinvest

• or apply to budgeted items, and
  1 Review fundraising projection from the Ways and Means Committee.
  c. The Internet/Website Chairman is responsible for the Internet and web site
  presence of ORG. The Chairman has the authority to ensure that material
  appearing on the Internet and website properly represents ORG’s objectives.
  and’ member interests. The Internet/Website Chairman will chair an ~
  Internet/Website Committee whose function is to review and approve .
  Internet/web site content as needed. 7
  . The Webmaster is a ‘standing member of this Committee. The Webmaster ©
  will prepare and submit a monthly report to Board members which includes:
  number of public visits, Club merchandise sold, Club memberships received
  and renewals received.
  . The Chairman of Long Term Planning will be responsible for the
  development and maintenance of ORG’s long range plan. The long range

plan will include the following basic subjects:
" Objective: Develop five and. ten year basic objectives for ORG.

Specify what ORG can reasonably achieve.
« Strategy: Develop strategies to achieve the above objectives and lay

-. out time. phased in the following areas:
Club structure and governance (Board structure, Officers,
Chairmen, Executives, Club Office, etc.)

-e Club CO-3s & Registers (Scope, requirements,, governance,
locations, etc.)

e Club ancillary functions (Museum, Library, etc.)

e Club operations (meetings, . fours, publications, educational
programs, etc.)

e Club policies covering operations of National tours, CO-3
Tours, Insurance, Safety, Education, Merchandising, Museum,
Library (if established), Membership and voting (Club size,
membership promotion, voting criteria), Finance, Investment
and Endowment Plan, Project Expenditures and Income (cash
flow), Spreadsheet projecting five and ten year development
annually, Methods for maintaining and benefiting from

501(c)(3) status.
The Nominations Chairman is responsible for selecting qualified nominees

to serve on the ORG Board of Directors.
g. The Publications Chairman is responsible for the CO-1 and Roster
publication of ORG. He/She has the authority to ensure these publications

Form 886- Arrev.4-68) a Department of the Treasury - Internal Revenue Service

Page: -8-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 j
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG | 09/30/20XxX -

properly represent the ORG objectives and member interests. The
Publications Chairman will maintain surveillance over the CO-1 subscriber
list and make recommendations to the Board from time to timé to ensure the
CO-1 is being received by all entitled members as determined by the Board
and in areas that best enhance public image and awareness of the ORG.

ORG National Tour and EVENT
The ORG Officer's &.Directors Procedure Handbook (formerly known as Redbook)

provides regarding the National Tours and the EVENT event, which are the two major
activities of the organization, they are copied and/or stated verbatim as follows --

National Tours
It is desirable to have a minimum of five ‘big car” tours and two 1-2 Cylinder

National ORG “tours armually.-One of these “big-car” tours is typically hetd-in———- -——

conjunction with the Annual Members (Convention) Meeting. In cooperation with
CO-3s Chairman, CO-3s, and Affiliated Registers should be encouraged to sponsor

• National Tours. ORG adopted the following National Touring Policy:

• 1. A CO-3 or independent Tour Committee sponsored by a CO-3 wishing to host a
     ‘National Tour should present a proposal to the ORG Activities Chairman
     approximately one year, or earlier, than the proposed tour dates. .

2. When a CO-3, Affiliated Register or independent Tour Committee’s tour is
   accepted, advance publicity should be started through co-3 newsletters and the
   CO-7, —

3. The. National ORG offers. the following for the tour:
   a. The Activities Chairman will, if requested, provide assistance for tour

. planning and operation.
'. b. Publicity in the CO-1 and ORG Website. National Tours are entitled to two
(2) full pages of display advertising in the CO-1. The ORG Webmaster will.
_ post the tour date and location information on the Website as soon as if-is
received. A display advertisement, linked to the coming event listing, will be
posted on the ORG Website from time to time it is received until the date of
the tour.
c. Upon written request to the Activities Chairman, the National Offi ice .will
_ advance to the Tour Committee up to $ for tour deposits etc., which shall be
_ refundable.
. .d. The ORG provides limited Tour insurance covering the ORG, the sponsoring
‘| CO-3 or Affiliated Register and the Tour Committee against certain liability.
4, The National Board encourages owners to maintain a high standard of historical
accurate vehicles at all times. The following requirements apply to all National’
Tours.
a. Touring is limited to vehicles manufactured prior to January 1, 19XX.
Through the years vehicles may have had components replaced due to

Form 886- Acrev.4-68) _ Department of the Treasury - Internal Revenue Service
‘Page: -9-

Form 886A.

Department of the Treasury - Internal Revenue Service Form 990 |
Examination

Explanation of Items

Name of Taxpayer

Year/Period Ended

09/30/20XX

ORG

_ lies with the owner of the vehicle.

. Vehicle owner must carry liability ins

_ registration forms must have a place
insurance carrier, policy number and

' Due to the historical nature of our cars and

normal wear and tear. Replacement components are to be as close to
original configurations as reasonable. | so

To be eligible for touring, at least five (5) of the major components of.a
vehicle must be original, restored, an accurate reproduction of the original, or
is correct for the era: 1) engine or motor, 2) rear axle, 3) front axle, 4)
transmission, 5) body, 6) frame. A vehicle that is completely new
reproduction, or in which only a few minor original pre-19XX parts are used

is not eligible for National Tours. ons
Upon request of the Tour Chairman, Activities Chairman or his/her designee,
a vehicle owner must be prepared to certify his or her vehicle did begin life
prior to January 1, 19XX and be able to identify original major components.

Restored vehicles should have a good exterior appearance. Well preserved,

unrestored vehicles are specifically encouraged to tour, should be complete,
and have an acceptable appearance. Vehicle having radical or obvious
mechanical/structure deviations that depart from original configuration —
standards of the period are*not eligible to four. Non-obvious mechanical

changes made for safety are acceptable. It is the responsibility of Tour

Chairman, CO-3 or Affiliated Register hosting the tour to assure participants
are knowledgeable of these policy requirements.

Vehicles acceptable for touring are defined in paragraphs a and b above. An
unacceptable registered vehicle. or unacceptable substitute. vehicle, as
determined by the Tour Chairman, will not be allowed to tour.

All vehicles must be in safe operating condition. and meet requirements of
Standing Rules, Section 4 |. The responsibility for. determining this condition

urance on is or her tour vehicle. Tour
for the owner to enter the name of the
expiration date, and to certify. that
information is correct. — a

activities, period dress should be
encouraged on all National Tours and activities. a

There will be no commercial advertising allowed on vehicles.

All register drivers and passengers of cars driven on a Tour must be current
members of ORG per Standing Rules, Sections 4 B. Drivers must hold. a
current, valid driver’s license. ; . .

National Tours should be self-sufficient, requiring careful planning on the
part of the Tour Committee. It is advisable to get firm prices in writing from all
vendors (hotel/motel, food, and entertainment). Lodging and meal costs may
be included in the tour registration fees at the discretion of the hosting group.

5. For all National Tours, each tour committee shall collect a fee of $ per
   registration. This fee, along with a list of tour participants, will be sent fo the
   ORG office immediately after the tour. Please note that the fee is not per

Form 886-AcRev.4-68)

Department of the Treasury - Internal Revenue Service

Page: -10-

i t i 990
Form 886A. Department of the Treasury - Internal Revenue Service Form 990
Explanation of Items Examination
Name of Taxpayer Year/ Period Ended
ORG 09/30/20Xx.

d to each car registration and to each registration of

person, but is applie 5;
$ may be included in the registration

passenger who come without a car. The
fee.

History and Importance of the EVENT
The presence of the ORG EVENT ori
proposed and accepted by the ORG B
annual ORG activity.

Of all ORG activities, the EVENT has the greatest potential for attracting new
members. EVENT draws thousands of brass-era auto enthusiasts who are
members of other “vintage” automobile clubs or who are not affiliated with any club.

These individuals are excellent candidates for ORG membership. The EVENT isa .-
potential point of contact with these hobbyists where they can learn about ORG.
“history and traditions, talk with members, find out about CO-3s, and Tours. The

entire world of auto enthusiasts walks by the ORG EVENT each year; this is truly

‘our best opportunity for encourage ORG membership.

ginated in 19XX. In October 19XX it was
oard that the EVENT becomes an Official,

The EVENT is an important contact with our existing membership. For many, the —
Tent is their only opportunity to meet Board Members and National .ORG
representatives. It puts the National Club office literally in the field where members
can. transact business with ORG on a first-hand basis. For members not affiliated
with CO-3s, the EVENT make tangible the existence of a Club they otherwise know
only through their mail box. The hospitality volunteers at the Tent consistently
remark about the enthusiasm and gratitude of such members upon finding their

Club ‘home’ at E VENT.
as gathering place for members,

t purchases, not to mention the
the Tent is a place to rest, relax,

In addition, the Tent serves an important function
a meeting point and a place fo “stash” swap mee
“private” (and clean) rest room facilities. For many,
socialized, and in some cases, get out of rain!

On October 19, 20XX, the face-to-face meeting held at the IRS office in City, State was
conducted between the Agent, the Executive Secretary of ORG, Secretary, and the Power
of Attorney, \POA. The meeting was held to allow the Agent to further understand
ORG's activities and to determine whether the education provided as part of ORG's
activities are recognized as educational methods defines in Section 1.501(c)(3)-1(d)(3) of
the Income Tax Regulations. The following documents were presented. during the
meeting:

e An email dated on October 17, 20XX written by Chairman, Chairman of QRG

Educational Committee, regarding Report of Educational Committee (EC) Plan

Form 886- Acrev.4-68) Department of the Treasury - Internal Revenue Service
Page: -11-

Form 990

Form 886 A. _ Department of the Treasury - Internal Revenue Service 990
Explanation of Items Examination
Name of Taxpayer Year/Period Ended
"ORG 09/30/20XX_.

An email dated on October 18, 20XX written by RA-5 regarding an update on the

. educational video.
An article published by CO-S5 in the title of “Antique auto lovers: These cars have

-» ‘the brass”
‘«: 50%1-c-3 Report Supplement Regarding “CO-6" Evidence written by RA-6, 504-03

‘Committee Member
An article dated on June: 24, 20XX published by CO-7 in the title of “History on

wheels”.
ORG, Antique Automobile Presentation by Chairman, edited by RA-7and RA-4,

ORG Public Education Committee
e Questionnaires of “What Do You Know About ORG”
POA stated that ORG has_not completed the educational DVD since there was not

enough funding to complete the publication of DVD

noted above, it was determined that the. additional information was

During ‘the meeting,
her the activities of ORG would qualify as

needed to enable the Agent to determine whet
educational, for which IDR #4 was issued.

On November 16, 20XX in response to item 6a on the IDR HA regarding question about
whether. ORG had forgone the. project producing the DVD because lack of funding, ORG

provided the following documents: . .
The article printed on October 25 published on website web site about the concept .

of. CO-6
« €O-8 printed on October 26, 20XX published on CO-8 web site about the visit to
“ * CO-9.
«The email dated October 27, 20XX written by RA-7about a newspaper coverage , of
ORG recent visit to City, State
e The email. dated on October 27, 20XX_ written by RA-8, Member in Public
Educational Committee to report the updates of video and power point programs
and the written outline of ORG Educational AV Program =
e The letter from CO-10 to ORG to confirm the outline, schedule, and details for the
ORG video/Power Point portion of education program per their meeting on October.

• 27, 20XX
  . The email dated November 14, 20XX written. by RA-8 to report tl the educational

_ program video shooting is complete.

Because ORG provided a copy of presentation outline for school visits conducted by ORG
CO-3s, we requested information of the school visits to understand ORG’s role in these
activities. Specific date, location, and information related to school visits were also

‘fequested. ORG responded to our request with the statement as follows:

' Form 886- A(Rev.4-68) Department of the Treasury - Internal Revenue Service

• Page: - 12-

: - i i Form 990
Form 886A Department of the Treasury - Internal Revenue Service 990
| Explanation of Items Examination |
Name of Taxpayer Year/Period Ended.
ORG 09/30/20XX

“Reporting back to the ORG office/board regarding display of its antique
automobiles toward education of the public has been less formal that is being
requested by this auditor. Every single time a car and owner are in the view of the
public, it is a chance for education. Every tour, every parade, every visit to a school,
every car show are all splendid opportunities for the public to learn history,
_ mechanical engineering, fashion history, and the history of industrial revolution. All

_ the innumerable opportunities would be impossible to document.

of ORG members to preserve and promote the history

_ The passion and dedication
of the automobile cannot be trivialized or doubted. It is just difficult to quantify and

~ document.”

• ORG also provided the following documents:

e ‘The article dated May 29, 20XX with photographs which reported CO-3 (CO-3)

• . .ORG took 5 cars to CO-9 to aid in their course study and give each of the kids a

_ ride around the playground . So ,
r 16, 20XX which showed a ORG member giving an

¢ The photograph took on Octobe
_informal “lecture” to visitors to the parking lot where cars were gathered on a tour. A

statement remarked on the photo: “This happens all the time.”
A CD in the title of “Evolution of the Automobile and Its Effects on Our Society.”
Document with photographs, made by ORG member (current Vice President, Vice-
President), shows a cutaway display of a transmissions and how it works. _.
e Astory from a CO-3 about a visit to CO-11
e A proclamation of ORG America Day from the City, State —
e The excerpt of minutes of Board of Directors meeting held on October 6, 20XX with
_ . adiscussion about the educational video os

e Aplan of CO-12 in February 20XX

Educational CD or DVD and School Visits

As.a part-of the response to our IDR #1, ORG provi
including Historical Facts from the Early Years of
Outline, Teacher’s ‘Presentation Outline, and a copy of scripts for the educational
CD/vidéo that is to be disbursed to ORG CO-3s. We requested a copy of the CD/video if it
had beén completed. ORG responded to our request for the CD/video as follows:

ided the educational CD/video project
the Automobile, CO-3’s Presentation

The educational CD/video is currently a work-in-progress. | have ‘included the. script

• (6). This is definitely an ongoing active project. The gentlemen organizing and |

executing the project are working around the children’s school schedule. They are

very excited about the project and actively making it happen. “

The DVD of Evolution of the Automobile and Its Effects on Our Society provided facts in
depth with many edited historical photos, films and diagrams in regard to the early

Form 886- Acrev.4-68) | Department of the Treasury - Internal Revenue Service
a Page: - 13-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 j
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG. 09/30/20XX_.

development of automobile industry. In this one hour and forty two minutes long program,
the film briefed three types of engines used by historical vehicles: steam, electrical and

• gasoline engine. Several ORGs were displayed in the film to demonstrate the design,
  parts, and their mechanisms: engines, heaters, and tires etc. The. development was
  discussed from origin, becoming commercial, as well as mass production. The DVD

contains.54 scenes with many topics in details.

The copy right is registered and reserved by RA-9, an individual member of the ORG. This
DVD was neither owned by ORG nor distributed to schools or community service groups.

On December 6, 20XX, ORG provided its educational DVD completed in December 20XX.
The DVD was filmed in the museum and the restoration shop owned by RA-10 and his
wife RA-11, ORG’s members. RA-12, the host and the narrator of the video program,
brought five children of ages 8 to 13 touring the couple's museum, showing, explaining,
and experiencing the following topics. There are three central topics covered in this fifteen’

minutes production. They are:

The early development of the automobile
« . The impact of the automobile upon society
_ «The ORG’s pursuit to make this revolution come alive today
The.sctipts of the third topic are copied and/or stated verbatim as follows:

“The ORG has 4,500 members in the US, Country and throughout the world. Its focus
is upon touring with these vintage cars to use them as they were originally intended
and to demonstrate them to the public. Unlike most car clubs, the ORG specializes in
_ this 19- to 19° era, the era when the == | —--__—~S, -became the ORG.
' These cars have been, and are being, restored by ORG members, many from rusted
derelicts, to what once their glory days. The cars are not just maintained for the
owners pleasure, they are driven hundreds of miles every year, bringing the heritage of
fhe automobile to cities, towns and villages across the country. One fo three day
Regional Tours are held by ORG CO-3 and National Tours are held bringing as many
as 100 or more cars together in various areas of the country for week-long fours. A
200 car tour was held in 19. . to celebrate the anniversary of automobile
manufacture in the United States. These vintage cars are demonstrated and rides
_ given to interested adults and children. At night ‘gaslight’ tours, often for hundreds of
spectators, using these car's primitive kerosene lamps, acetylene gas headlights and
primitive. electric lamps on few of the later cars are used fo light the way. Also, fo set
the scehe. for this period, many tours feature vintage clothing worn by the drivers and
passengers to display the clothing of the era and enhance the experience of seeing the
-- cars in their original setting.”

Form . 886-Acrev.s-68) . Department of the Treasury - Internal Revenue Service
. Page: - 14-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 -

| Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX

ation in schools across the country.

This ORG educational program will be used for present
lemented until the DVD completed

The formal plan for school site visits had. not been imp
in December 20XX. .
In review ‘of the documents that ORG has provided as well as the ORG's website, we
found that ORG has many CO-3s listed on its website. We requested the information of
the CO-3s to understand how ORG maintained control over these. CO-3s, what types of
reports-were these CO-3s required to submit to ORG, whether these CO-3s had their own
tax exemption, or whether they operated under ORG. ORG responded to our request as

follows:

"The CO-3s are guided by the CO-3 Committee (as listed in the CO-1). The rules

~~ are the same as the national club. The CO-3s are not (as far as | know.so far)

required to submit reports. They are asked .to update the Office with new officers,
liaisons, activities etc. The CO-3s have their own tax exemptions.”

ORG .used the school visit to CO-9 in 20XX by CO-3 (CO-3) of ORG as. an education
event. In response to our request for information whether CO-3 made other tours in
addition to the one provided.at CO-9 and whether other ORG CO-3 had run such school

tours, ORG responded as follows:

“Ty he visit to CO-9 has been an annual event for roughly the past 1 0 years. The visit
usually occurs in the month of May because they coincide with a unit the school
_ teaches on the industrial Revolution... | |

ORG CO-3s have made visits to schools, nursing homes, CO-13 and other non-
“* profit groups, local’ city parades, and city events throughout the United States.
~ “ORG did not realize the importance of having members reports back fo the
~_ organization with their visits...”
rovided the Agent the acknowledge and thank you

hairman, an individual ORG member, for his
n a history class. on April 24,

Along with the above response, ORG p
letters from CO-14 addressed to C
presentation of early automobiles to seventh grade students i

ne (CO-1) and Website

ORG Bi-Monthly Magazi

ORG primarily relied on its bi-monthly magazines (CO-1) and its official web site to
maintain its publicity and to reach its worldwide members. The magazines promoted
ORG’s upcoming events, issued announcements of ORG's officers, listed letters from
members, shared members’ experience on the tours or swap meets, printed photos of
antique vehicles. on the tours or swap meets, advertised cars or parts wanted or for sale,

Form 886- Acrev.4-<8) Department of the Treasury - Internal Revenue Service
aren Page: -15-

56 “Tnte i Form 990
Form 886A Department of the Treasury Internal Revenue Service 990

| Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX

published articles about stylish dresses for drivers and passengers, and displayed contact
_information of ORG committees and CO-3s.

One subscription to the CO-1 (six issues per year) is. included as a part of membership
privilege. Each issue is sold $.

• ORG maintains its official web site at www.ORG.org. There are seven subpages of the site
  as follows: . |

e Home Page - this is where web page starts. It displays animation of members’

antique vehicles and show announcements. Discussion forum is also available

here.
e ORG Page - purpose of the ORG is listed here. Several links on the top of the page
lead users to information of “Board of Directors”, “CO-3s", “Affiliated Registers’, —

• “NMembers in Action’, “Tours Highlights”, and contact information of ORG..A link of
  __ =“How to Join” leads users to apply for or. renew their membership or print out forms
  for membership.
  Calendar Page - the upcoming events of ORG are published here, including ORG
  _ National tours, National Swap Meets, and non-club events.
  Club Store Page — ORG exhibits items with ORG logo for sale, such as‘caps, shirts,
  __. Jackets,.and dusters.
  ¢ Classified Ads Page — ORG offers this space for advertisements. There is a fee for
  deluxe text and picture ad. Short text ad is free.
  ¢ _ Tech Articles Page — where owners of or authors about a
  '. articles or tips to maintain antique cars.
  e. Outreach Page — where the links. of Discussion Boards, CO-1, CO

Brass Era are available to users.

ntique vehicle share their

-1 Index, and

ORG also. earned revenue from advertisements on the magazines and web site. The
revenue was not reported on its Form 990-T. - . ,

During the face-to-face meeting held on October 29; 20XX, the Agent asked the Executive _
Secretary and.the POA to provide and present documentation regarding the tour activities,
which had also been requested in previous IDRs. The Secretary and the-POA provided
some articles that were written about ORG; however, they acknowledged that they did not
keep records.as they should. Since ORG did not provide documentation that would
indicate the specific details of the tours, a review of ORG’s the historical web page at

• website for the year ending September 20XX was conducted. We found and noted, .
  through the review of the articles, written and listed in the website, the following. details of

the events:
| Name ofTour | Dates of Tour | Location Where Tour Began |
Form 886- Acrev.t-68) "Department of the Treasury - Internal Revenue Service

Page: - 16-

Form 886A. Department of the Treasury - Internal Revenue Service Form 990°
| | Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20xXx
TOUR1 September 13-16, 20XX City, State
|TOUR-2- September 29 - October 1, 20XX_| City, State
TOUR:3 | “February 19 to 22, 20XX City, State
TOUR4 April 12 to 14, 20XX_ | City, State
TOUR4:. 7 May 1 - 4, 20XX City, State
‘TTouRS | May 17-19, 20XX : City, State
TOUR-6 -| May 20 - 23, 20XX_ | City, State
TOUR:7 . May 20 through May 24, 20XX| City, State
| TOUR-8 August 20-24, 20XX City
TOUR-9 Zz | August 23 -27, 20XX City, State
TOUR-10 August 31 - September 2, 20XX_| City, State

_ To further determine whether each specific event was conducted for the exempt purpose

• of IRC:501§ (c)(3), the following information was obta

ined from ORG's the officjal website

_ for the first four tours conducted in the year ending September 30 20XX:

TOUR-1 Highlights

-* ..Approximately 30 various makes of pre-19XX automobiles, many with back

seat passengers, gathered on Wednesday afternoon at the headquarters, CO-15 in

_ Gity, to receive well organized and stocked goodie bags and registration materials.

Included was cat lifter for oil drops and pools of oil, great personalized "Save Your
Spot" markers for each car, and other sundry items... After returning from the short
four, a most succulent Bar BQ tri-tip was served with all of the trimmings....We had

• lunch at CO-16; very cool here at 8000 ft. elevation.... We had a scheduled stop at

CO-17 in City and had lunch at the CO-18. We topped off the evening with a multi-
entree banquet including prime rib, awards and fellowship. Saturday, we had a

_ short, 60 mile day through CO-19. It included shopping at leisure, and wine tasting
‘for those who wanted that. We had lunch a CO-20....This was a tour made up of

friends, nurturing the social and fellowship aspect of the ORG that we care somuch —

about.:..The food everywhere was extraordinary and everything was well

.organizeéd. Special thanks fo ....”

TOUR-2

Form 886-Arrev.468) | . - Department of the Treasury - Internal Revenue Service

Page: -17-

i 90
Form 886A, Department of the Treasury - Internal Revenue Service Form 990 |
Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX

_nicely with the wetlands project was a tour o

~ TOUR-3

“Adventure, education, smiles and laughter were shared by the twenty-six antique

car enthusiasts participating in the TOUR-11 hosted by the CO-3 Leaving City, we
drove through some stunning rolling-hill back-roads, oak woodlands, vineyards and
horse properties to reach River Road on the levee along the River. We passed
through the historic Chinese town of City, ate a picnic lunch in a Park park and
arrived at our hotel destination in the picturesque town of Isleton. Our cars had 5-
star accommodations in a private, fenced and Cityd compound, overlooking the
river. Later in the afternoon we boarded the CO-21, at the private dock where our
cars were parked and had a leisurely, informative tour on the river....After returning
from this excellent river cruise we enjoyed a happy hour on our car host's patio area
‘watching activity in and on the river, including a sea lion and barges carrying
supplies for levee repairs...This day was packed with some interesting stops and

‘fun tours. We spent several hours at the CO-22 where we rode historic streetcars

and interurban electric trains. ... We rode the trolleys, viewed and climbed on many

of the over 50 historic cars on display, and had a_-picnic lunch....Tying together
f the CO-23 of City, State...With about
an hour or so until dinner, many of us strolled the streets of City, visited the harbor
area where there is a plaque commemorating the 1985 visit of Humphrey the

Humpback Whale, and finally ended up shoulder to shoulder at the bar in CO-24

where we were scheduled to have dinner. This: bar/restaurant was established in
arkable collections of wild game

1931 and houses one of the world's most rem atic
trophies, including the heads of more than 300 wild animals, birds and fish from

every part of the globe. It is quite a showplace and features the best in food and
good drink. ....This was an extremely scenic drive through natural river habitats
where we could spot Blue Heron and a variety of cranes. ...Drivers had to
concentrate on the narrow levee roads, while passengers could ooh and aah over
the fantastic sights...We stopped at CO-265 for wine tasting and a refreshment stop
where we set out leftover apples, homemade cookies, and sodas. If was a great
break to reminisce on a fun tour and say goodbye to four of the. couples who went

directly home from there....”

‘..Most people arrived on late Sunday or Monday morning. Tour and Convention

Headquarters was the Town and Country Hotel and Convention Center. Ample
trailer parking was provided at the rear of the hotel, Rooms were colorful and
comfortable, grounds were planted with flowers. The first significant event was fhe
National Board meeting on Monday afternoon to close the 20XX year's business .
and then call a new meeting to seat the newly elected board members and elect
new officers,...Monday night included a reception with authentic Mariachi music
and opening dinner...On Tuesday morning the tour started with cool temperatures |

‘and a relaxing drive up the coast in our ORGs. Those without early cars rode with

others who had an open seat. The tourists visited Park, a memorial to men and

Form 886- Acrev.4-68) Department of the Treasury - Internal Revenue Service

Page: -18-

Form 886A | Department of the Treasury - Internal Revenue Service Form 990 |
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG 09/30/20XX

women who served the United States of America in time of war....Today's tour
included two private automobile collections....Lunch was served along the blue
Pacific overlooking the beach along with the sea gulls ...A CO-3s meeting was held
in the -late. afternoon, where representatives could announce upcoming events.
Many enjoyed the hospitality suite, visited with new and old friends or took naps to
recuperate for dinner.
On Wednesday, automobilists left the hotel for a drive along Bay continuing fo the
harbor area. As a group, the tourists boarded the CO-26 for a walking and audio
tour of the ship...A box lunch was served on board to all participants in an eating
area overlooking the harbor. The afternoon drive included the City area to
Park....the tourists visited the Co-27... With the threat of rain, on Thursday morning
it was time for a ride to Historic Park and to visit the City Auto Museum....While at
the City Automotive Museum, participants were treated to a great lunch in the
museum display area.as it was closed to the public for the few hours while ORG
was there. Some of the tourists went on to Island by way of the City Bridge if they
were not intimidated by the threat of rain.... The final banquet was held on Thursday
night in the Pacific Ballroom along with great food and awards. ...Friday, the tour
and convention were officially over but the annual Swap Meet started on Friday and
was only a three-stop trolley ride from the hotel. The trolley stopped in the middle of
the: swap meet. Very convenient! ...A great convention, a well managed four

around major traffic and a good time was had by all.”

“... The: event opened with a National Board meeting headed by our new president,
President,.on Wednesday, April #1th. The festivities culminated on Sunday, April
18th, with a filet mignon barbeque dinner at the fairgrounds Swap - Meet. On
Thursday morning, 167 tour participants met at CO-28 for coffee, donuts, and
various tours. ...This large car tour went fo City in the local Mountains, covering
about 90 miles round trip, and reaching a 4,000 ft. elevation. The weather was
challenging, drumming up a severe crosswind followed by snow. Our destination,
Glenville, seemed to be only a restaurant and a couple of buildings. Due to the
restaurant size, we ate in shifts to enjoy an excellent lunch. ...On Friday morning at
7 AM,. the fairground gates swung open initiating in fierce swap meet buying and
‘selling. Everything from antique dresses to a full-scale horse pulling buggy plus
many cars. were for sale. Besides the swap meet, we had a catered chicken lunch
_and.a two hour tour to a nearby farm to visit a railroad memorabilia collection. After
dinner in-ORG tent, we auctioned donated items for the CO-29 generating $.
...Great buys are indeed at City! The successful day concluded with camaraderie

in the hospitality room....”

Tour itinerary information of ORG 20XX National Tour and Convention in City was issued
to its members as follows:

Form 886- Acrev.4-68) . Department of the Treasury - Internal Revenue Service
. Page: -19-

Form 886A Department of the Treasury - Internal Revenue Service Form 990 ;
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG 09/30/20XX

° Tuesday Feb. 20, 20XX

9:00AM, Tour teaves the hotel, traveling north along the coast through coastal
to collections along the way. Lunch

communities. You will be visiting two private au

• will be provided. ,

4:30.PM CO-3s Meeting.at the Hotel. Dinner is on your own. -

° Wednesday Feb. 21, 20XX . - |
9:00 AM leave the hotel for a ride along Bay, continuing to the City Harbor area.
You will be boarding the CO-26, for self guided tours. Lunch will be ‘served on ~

‘board.
1: 30 PM We will leave, touring along City Harbor to the City area and on to the
Park, Returning to the hotel you will be visiting another private auto collection.

~ §:30 PM ORG Annual Meeting. Dinner is on your own .

« Thursday Feb. 22, 20XX |
9:00 AM Tour leaves the hotel for a ride to Historic Park. You will be visiting The
City Auto. Museum and other museums in the area. Lunch will be served. After
lunch you will be touring over City Bay on the City Bay Bridge and through the
village of City. | Oo

6:30 PM Reception and final banquet
e Friday Feb. 22, 20XX |
_ The: SWAP MEET opens today and runs through Sunday. The swap meet is
located about three miles east from the hotel, is also on the route of the trolley that

runs through the hotel. The hotel room rates are good though the week end for the

Swap Meet.
LAW
IRC §501(a) provides, in part, that organizations described in IRC §501(c) are exempt
from federal income tax. Section 501(c)(3) of the Code describes, in part, an organization
that is organized and operated exclusively for religious, charitable, scientific, testing for
public safety, literary, or educational purposes, no part of the net earnings of which inures
to the benefit of any private shareholder or individual.

Treasury Regulations (“Treas. Reg.”) §1.501(c)(3)-1(a)(1) states that in order to be exempt
as an organization described in section 501(c)(3), an organization must be both organized
ified in such section. If an

‘and operated exclusively for one or more of the purposes spec

Department of the Treasury - Internal Revenue Service -

Form 886-Acrevi4-68) ;
7 a Page: -20-

56K Form 990
Form 886A. Department of the Treasury - Internal Revenue Service 990
. Explanation of Items Examination
Name of Taxpayer . : Year/Period Ended
ORS 09/30/20XX

organization fails to meet either the organizational test or the operational test, it is not

exempt. -

Treas. Reg. §1.501(c)(3)-1(b) provide
purpose of the organization to one or more exempt pu
organization to engage in activities which are not in furtherance of an exem

ization formed prior to July 27, 1959 is
form to the organizational test and its
these requirements unless it seeks .

s an entity's organizing documents should limit. the
rposes and not empower the
pt purpose.

Treas: Reg. §1.501(c)(3)-1(b)(6) provides an organ
not required to amend its organizing document to con
exemption cannot be revoked solely for failure to meet
a new determination of its status.

Treas. Reg. §1.501(c)(3)-1(c)(1) states that an organization will be regarded as “operated:
exclusively” for one or more exempt purposes only if it engages primarily in activities which.
accomplish one or more of such exempt purposes specified in section 501(c)(3). An
organization will not be so-regarded if more than an insubstantial part of its activities is not

in furtherance of ah exempt purpose.

Treas. Reg: §1.501(c)(3)-1(c)(2) states that an
one or more exempt purposes if its net eamings inure in whole or in p

private shareholders or individuals.

organization is not operated exclusively for
art to the benefit of

Treas. Reg §1.501(a)-1 defines “private shareholder or individual” as a person “having a
personal and private interest in the activities of the organization.

Tréas. Reg §1.501(c)(3)-1(d)(1)(ii) states that an organization is not organized or operated

exclusively for one or more of the purposes specified in subdivision (i) of this
subparagraph unless it serves a public rather than a private interest. Thus, to meet the
establish that:it is not

requirement of this subdivision, it is necessary for an organization to hat tt
organized or operated for the benefit of private interests such as designated individuals,
the creator or his family, shareholders of the organization, or persons controlled, directly or

indirectly, by such private interests.
Treas. Reg §1.501(c)(3)-1(d)(2) defines the term “charitable” as including the relief of the
poor and distressed or of the underprivileged, and the promotion of social welfare by

organizations designed to lessen neighborhood tensions, to eliminate prejudice and
discrimination, or to combat community deterioration. The term. “charitable” also includes

_ the advancement of education. _
Treas. ‘Reg §1.601(c)(3)-1(a)(3)(i) defines “educational” as “ In general... (a) .The

‘instruction or training of the individual for the purpose of improving or developing his
capabilities; or (b) The instruction of the public on subjects useful to the individual and

beneficial to the community.

Form 886-Acrev.4-68) . Department of the Treasury - Internal Revenue Service .
. Page: -21-

Form 886A Department of the Treasury ~ Internal Revenue Service Form 990 -
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG 09/30/20XX

In Better Business Bureau of Washington, D.C. v. U.S., 326 U.S. 279, 283 (1945), the
Supreme Court held that the “presence of a single... [nonexempt] purpose, if substantial
in nature, will destroy the exemption regardless of the number or importance of truly...
[exernpt] purposes.” . .
Revenue .Ruling 77-366 involves a nonprofit organization that arranges and conducts
winter-time ocean cruises during which activities to further religious and educational
purposes are provided in addition to extensive social and recreational activities is not
operated exclusively for exempt purposes and does not qualify for exemption. In this case,
the organization accomplishes both charitable and noncharitable purposes through its
_cruises. The organization does not qualify for exemption from Federal income tax under
IRC § 501(c)(3) because it is not being operated exclusively for exempt purposes.

-366 relates to an association of investment clubs formed for the

mutual éxchange of investment information among its members and prospective investors
to enable them to make sound investments. While some of theassociation's activities are
educational, and of the kind that might be carried on by an organization described in IRC §

501(c)(3), many of the activities listed above are directed in whole or in part to the support
estment clubs that comprise its

and promotion of the economic interests of the ‘inv |
membership. Thus, the association is not organized and operated exclusively for

charitable’ and educational purposes, and thus does not qualify for ‘exemption from
Federal income tax under IRC § 501(c)(3). - .

Revenue Ruling 76

equirement.

any tax imposed by this title, or for. the
der such statements, make such returns,
s the Secretary may from time to time
retary it is necessary, he may require any
by regulations, to make such returns,

IRC: §6001.states that every person liable for
collection thereof, shail keep such records, ren

• and comply with such rules and regulations a
  prescribe. Whenever in the judgment of the Sec
  person,. by notice served upon such person or
  render such statements, or keep such record

whether or not such person is liable for tax under this title..

IRC §6033(a)(1) of the Code states that in general, every organization exempt from
taxation under section 501(a) shall file an annual return, stating specifically the items of .
s, and disbursements, and such other information for the purpose of

gross income, receipt
carryirig out the internal revenue laws as the Secretary may by forms or regulations |
s, make such

prescribe, and shall keep such records, render under oath such statement
other returns, and comply. with such rules and regulations as the Secretary may from time

~ fo time prescribe. —

"Form 886- Aev.468) Department of the Treasury - Internal Revenue Service
oe, Page: -22-

s, as the Secretary deems sufficient to show - .

Form 886A Department of the Treasury - Internal Revenue Service Form 990 ;
Explanation of Items Examination

Name of Taxpayer Year/Period Ended

ORG 09/30/20XX

n with Treas. Reg. §1.6001-1(c) provides that every
C section 501(a) and subject to the tax imposed by
me must keep such permanent books or accounts
-or records, including inventories, as are sufficient'to establish the amount of gross income,

deduction, credits,.or other matters required to be shown by such person in any return of

such tax. Such organization shall also keep such books and records as are required to

substantiate the information required by [RC §6033.

Treas. Reg. §1.6001-1(e) states that the books or records required by this section shall be
y authorized internal revenue officers or

kept at all times available for inspection b . s ¢
employees, and shall be retained so long as the contents thereof may become material in

the administration of any internal revenue law.

-95, 1959-1 CB 627, (Jan. 01, 1959) states that an organization
previously held exempt from Federal income tax was requested to produce a financial
statement as of the end of the year and a statement of its operations during such year.
However, its records were so incomplete that it was unable to furnish such statements. ...
Held, failure or inability to file the required information return or otherwise to comply with
the provision of IRC §6033 and the regulations which implement it, may result in the
termination of the exempt status of an organization previously held exempt, on the
grounds that the organization -has not established that it is observing the conditions.

_ required for the continuation of an exempt status.

Treas. Reg. §1.6001-1(a) in conjunctio
organization exempt from tax under /R
-IRC §511 on its unrelated business inco

“Revenue Ruling 59

The Effective Date of Revocation

ct only to the Commissioner's inherent
he law or regulations or for other good
d by the Commissioner or the district
provision of prior law may
bstantial changes in the

Treas. Reg. §1.501(a)-1(a)(2) states that subje
_power to revoke rulings because of a change in t
cause....an organization that has been determine
director to: be exempt under section 501(a) or the corresponding
rely upon such determination so long as there are no su
organization's character, purposes, or methods of operation.

g or determination letter recognizing
a material change inconsistent with
hod of operation of the organization.

Treas. Reg, §601.201(n)(3)(ii) states that a rulin
exemption may not be relied upon if there is
exemption in the character, the purpose, or the met

Treas. Reg. §601.201(n)(6)(i) states “[a]n exemption ruling or determination letter may be | .
revoked or modified by a ruling or determination letter addressed to the organization... The’
revocation or modification may be retroactive if the organization omitted or misstated a
material fact, operated in a manner materially different from that originally represented..."

GOVERNMENT POSITION

Form. 886- Acev.4-68) ; . Department of the Treasury - Internal Revenue Service .
: . Page: -23-

3 : 950
Form 886A. Department of the Treas ury - Internal Revenue Service Form 990 -
| Explanation of Items Examination
Name of Taxpayer Year/Period Ended
ORG 09/30/20XX

In order for an organization to retain its exempt status, it must demonstrate to the Internal
Revenue Service that it meets both the organizational and the operational tests. The facts
stated above indicate that ORG failed both the organizational and the operational tests.

ORG fails the organizational test because its.Articles of Incorporation, remain in effect, do
not contain a purpose clause that the organization is organized exclusively for religious,"
charitable, scientific, literary, and educational purposes, including for such purposes, the
making of distributions to organizations under IRC § 501(c)(3) or the corresponding
provision of any United States Revenue law. The exception prescribed in Treas. Reg. §
1.501(c)(3)-1(b)(6) does not apply to ORG since it requested a new determination of. its

status. -

Receipts of ORG are from membership dues, interests and investment income, merchant
sales, and advertisement incomé from_ its publication. Disbursements are for
administrative and publication. expenses, including compensation paid to publication
editors and web masters. ORG did not disburse or budget its available funds for
educational activities except the educational DVD. ORG fails the operational test because
it engages in substantial activities that fail to further an exempt purpose specified in /RC §
501(c)(3). Thus, ORG's purposes, as evidenced by its activities, are not exclusively
educational. ORG provides a place for its members where they may exchange ideas

either on:its: magazines or web site, and they can associate with each other and become
more proficient in their hobbies. It is operated primarily to accommodate its members in
their recreational pursuits. The facts in this situation are distinguishable that ORG is
organized and-operated primarily for the benefit, pleasure, or recreation of its members. Its

activities are only incidentally educational.

nal, such as some fashion and technical
and of the kind that might be carried on'‘by
f the activities conducted by ORG are.
tion of the personal interests of ORG
not in furtherance of charitable and
RG are not shown to be primarily
blic interest or purpose. Further, by
sell, restore, or maintain their
interests, not public.

While some of ORG's activities are educatio
atticles published in its web site and magazine,
an organization described in IRC § 501(c)(3), many 0
directed in whole or in part to the support and. promo
that comprise its membership. These activities are
educational purposes. The overall activities of O
educational in the charitable sense of serving a pu
providing information to members to enable them to buy,
antique vehicles, ORG .is considered as serving its members’
interests.

vely for exempt purposes and does not qualify for
recreational activities are provided in addition to
s tours, as described in the itinerary and articles
n nature such as shopping,
-hill back roads, dining in

ther attractions during the

An organization issnot. operated exclusi
exemption when exterisive social and
further its educational purpose. ORG’
published. in ORG’s web site, are socialized and recreational i
wine testing, ‘driving and sightseeing through stunning rolling
restaurants, picnicking in parks, and visiting museums and o

Form 886- Acrev.4-68) , Department of the Treasury-- Internal Revenue Service
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Be rvi Form 990
Form 886A Department of the Treasury - Internal Revenue Service | 990
Explanation of Items Examination
Name of Taxpayer Year/ Period Ended.
ORG 09/30/20XX

tours. Again, ORG is not able to demonstrate that it accomplishes educational purposes
through its operation of guided tours. The extensive amount of time, energy, and other
resources are regularly devoted to the conduct of social and recreational activities. ORG’s

• conduct of such social and recreational activities serves substantial independent purpose

of a noncharitable nature.

Treas. Reg..§ 1.501(c)(3)-1(d)(1)(i) of the Income Tax Regulations. provides that an
organization is not organized or operated for exempt purposes unless it serves a public
rather-than a. private interest. The term “educational” is used in [RC § 501(c)(3) in its
general: legal sense in the law of charities and does not have a separate and distinct
meaning: from the term “charitable.” In construing the meaning of the phrase “exclusively
for educational purposes” in Better Business Bureau v. United States, 326 U.S. 279
(1945), Ct. D: 1650, 1945 C.B. 375, the, Supreme Court of the United States said, “T his
plainly means that the presence of a single noneducational purpose, if substantial in
nature, will destroy the exemption regardless of the number or importance of truly

educational purposes.”

TAXPAYER'S POSITION
ORG’s position on these issues is unknown at this time.

CONCLUSION |

ORG ‘fails both the organizational and the operational test prescribed in Treas. Reg.
1,501(c)(3)-1. Since ORG is not organized and operated exclusively for one or more
exempt purposes under /RC § 501(c)(3), its Federal tax exempt status under such section
is revoked effective on October 1, 20XX. ORG is required to file Form 1120, U.S.
Corporation Income. Tax Return, for the tax year ending September 30, 20XX and all years
there. after. -

Form 886-Acrev.468) | Department of the Treasury - Internal Revenue Service
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