IRS revokes a social club's exemption after it ceases operations

Plain-English summary

The IRS revoked a social club’s exemption under section 501(c)(7), effective July 1 of the redacted year. The organization had ceased active operations, did not provide requested books and records, and reported only investment income and income from subleasing its house to another sorority. The IRS concluded that these activities were nonmember business activities rather than the pleasure, recreation, and other nonprofit purposes required for a social club. The organization was instructed to file Form 1120 returns for the affected periods.

Ruling snapshot

• Question: Did the organization continue to qualify as a tax-exempt social club under section 501(c)(7)?
• Outcome: Revocation, the IRS revoked the organization’s exemption.
• Key authorities: IRC §§ 501(c)(7), 6001, and 6033; Treas. Reg. §§ 1.501(c)(7)-1, 1.6001-1, and 1.6033-1.

Full text (IRS public release)

Internal Revenue Service Department of the Treasury
Tax Exempt and Government Entities Division
Exempt Organizations: Examinations

1100 Commerce Street 501-07.00
Dallas, Texas, 75252

Release Number: 201323033
Release Date: 6/7/2013

Date: November 6, 2012 Taxpayer Identification Number:
Form:
Tax Year(s) Ended:
Person to Contact/ID Number:
Contact Numbers:

Telephone:
ORG Fax:
ADDRESS
Dear

We have enclosed a copy of our report of examination explaining why we believe revocation of
your organization's exempt status is necessary.

If you do not agree with our position you may appeal your case. The enclosed Publication
3498, The Examination Process, explains how to appeal an Internal Revenue Service (IRS)
decision. Publication 3498 also includes information on your rights as a taxpayer and the IRS
collection process.

If you request a conference, we will forward your written statement of protest to the Appeals
Office and they will contact you. For your convenience, an envelope is enclosed.

If you and Appeals do not agree on some or all of the issues after your Appeals conference, or if
you do not request an Appeals conference, you may file suit in United States Tax Court, the
United States Court of Federal Claims, or United States District Court, after satisfying
procedural and jurisdictional requirements as described in Publication 3498.

You may also request that we refer this matter for technical advice as explained in Publication
892, Exempt Organization Appeal Procedures for Unagreed Issues. If a determination letter is
issued to you based on technical advice, no further administrative appeal is available to you
within the IRS on the issue that was the subject of the technical advice.

If you accept our findings, please sign and return the enclosed Form 6018, Consent to
Proposed Adverse Action. We will then send you a final letter revoking your exempt status. If
we do not hear from you within 30 days from the date of this letter, we will process your case on
the basis of the recommendations shown in the report of examination and this letter will become
final. In that event, you will be required to file Federal income tax returns for the tax period(s)
shown above. File these returns with the Ogden Service Center within 60 days from the date of
this letter, unless a request for an extension of time is granted. File returns for later tax years
with the appropriate service center indicated in the instructions for those returns.

Letter 3610 (Rev 11-2003)
Catalog Number 34801V

You have the right to contact the office of the Taxpayer Advocate. Taxpayer Advocate
assistance is not a substitute for established IRS procedures, such as the formal appeals
process. The Taxpayer Advocate cannot reverse a legally correct tax determination, or extend
the time fixed by law that you have to file a petition in a United States court. The Taxpayer
Advocate can, however, see that a tax matter that may not have been resolved through normal
channels gets prompt and proper handling. You may call toll-free 1-877-777-4778 and ask for
Taxpayer Advocate Assistance. If you prefer, you may contact your local Taxpayer Advocate
at:

If you have any questions, please call the contact person at the telephone number shown in the
heading of this letter. If you write, please provide a telephone number and the most convenient
time to call if we need to contact you.

Thank you for your cooperation.

Sincerely,

Nanette M. Downing
Director, EO Examinations

Enclosures:
Publication 892
Publication 3498
Form 6018

Report of Examination
Envelope

2 Letter 3610 (Rev 11-2003)
Catalog Number 34801V

Internal Revenue Service Department of the Treasury
Tax Exempt and Government Entities Division
Exempt Organizations: Examinations

1100 Commerce Street 501-07.00
Dallas, Texas, 75252

Date: November 6, 2012 Taxpayer Identification Number:
Form:
Tax Year(s) Ended:
Person to Contact/ID Number:
Contact Numbers:

Telephone:
ORG Fax:
ADDRESS
Dear

We have enclosed a copy of our report of examination explaining why we believe revocation of
your organization's exempt status is necessary.

If you do not agree with our position you may appeal your case. The enclosed Publication
3498, The Examination Process, explains how to appeal an Internal Revenue Service (IRS)
decision. Publication 3498 also includes information on your rights as a taxpayer and the IRS
collection process.

If you request a conference, we will forward your written statement of protest to the Appeals
Office and they will contact you. For your convenience, an envelope is enclosed.

If you and Appeals do not agree on some or all of the issues after your Appeals conference, or if
you do not request an Appeals conference, you may file suit in United States Tax Court, the
United States Court of Federal Claims, or United States District Court, after satisfying
procedural and jurisdictional requirements as described in Publication 3498.

You may also request that we refer this matter for technical advice as explained in Publication
892, Exempt Organization Appeal Procedures for Unagreed Issues. If a determination letter is
issued to you based on technical advice, no further administrative appeal is available to you
within the IRS on the issue that was the subject of the technical advice.

If you accept our findings, please sign and return the enclosed Form 6018, Consent to
Proposed Adverse Action. We will then send you a final letter revoking your exempt status. If
we do not hear from you within 30 days from the date of this letter, we will process your case on
the basis of the recommendations shown in the report of examination and this letter will become
final. In that event, you will be required to file Federal income tax returns for the tax period(s)
shown above. File these returns with the Ogden Service Center within 60 days from the date of
this letter, unless a request for an extension of time is granted. File returns for later tax years
with the appropriate service center indicated in the instructions for those returns.

Letter 3610 (Rev 11-2003)
Catalog Number 34801V

You have the right to contact the office of the Taxpayer Advocate. Taxpayer Advocate
assistance is not a substitute for established IRS procedures, such as the formal appeals
process. The Taxpayer Advocate cannot reverse a legally correct tax determination, or extend
the time fixed by law that you have to file a petition in a United States court. The Taxpayer
Advocate can, however, see that a tax matter that may not have been resolved through normal
channels gets prompt and proper handling. You may call toll-free 1-877-777-4778 and ask for
Taxpayer Advocate Assistance. If you prefer, you may contact your local Taxpayer Advocate
at:

lf you have any questions, please call the contact person at the telephone number shown in the
heading of this letter. If you write, please provide a telephone number and the most convenient
time to call if we need to contact you.

Thank you for your cooperation.

Sincerely,

Nanette M. Downing
Director, EO Examinations

Enclosures:
Publication 892
Publication 3498
Form 6018

Report of Examination
Envelope

2 Letter 3610 (Rev 11-2003)
Catalog Number 34801V

Form 886A Department of the Treasury - Internal Revenue Service Schedule No. or
Explanation of Items Exhibit
Name of Taxpayer Year/Period Ended
ORG 20XX06

LEGEND
ORG - Organization name XX - Date Address — address City - city
State - state CO-1 & CO-2 - 158* g 24 COMPANIES
Issue:

Whether ORG qualifies for exemption under Section 501(c)(7) of the Internal Revenue Code.
Facts:

ORG was recognized to be exempt from Federal income tax as an organization described in IRC
Section 501(c)(7). The organization is part of a group ruling; the group ruling number is #. The
organization’s status is now listed as no longer belonging to a group ruling.

On March 9, 20XX, agent called the phone number on the Form 990 and spoke to the preparer of
the Form 990 of ORG. The phone number on the Form 990 was for the preparer of the Form

990. Agent spoke to the preparer who said the organization is no longer active and there are no
     officers of the organization. The person further stated all records were sent back to the
     organization’s national parent (CO-1) located at Address, City, State. The person said they no
     longer handle any of the bookkeeping or financial affairs for the organization. The last Form 990
     filed by the organization was for the tax period June 30, 20XX.

The preparer gave the name and phone number to the agent of the Executive Director of the
parent organization who used to be the secretary for ORG. The agent contacted the national
organization and the Executive Director stated they did not fully terminate the organization
because they may reactivate the sorority sometime in the future. Agent stated he will be sending
an information document request (IDR) to the organization for records needed to perform the
audit. The Executive Director stated all records are in storage or were destroyed. She further
stated they have a policy to keep records for only seven (7) years. The Executive Director said
she would try to locate the records and get back to the agent. The agent never received a return
call from the taxpayer.

ORG has failed to respond to the Internal Revenue Service for correspondence requesting the
exempt organization to provide books and records for the tax period ending June 30, 20XX.
Written correspondence was sent to the exempt organization on June 1, 20XX and certified
correspondence was sent on June 28, 20XX. The certified correspondence was returned to the
Internal Revenue Service as unclaimed. The agent also made phone calls to the organization on
May 18, 20XX, May 23, 20XX, May 25, 20XX, June 1, 20XX and July 17, 20XX. Agent had to
leave a message because the Executive Director was not available. No calls were returned to the
Internal Revenue Service by the organization.

Form 886-A (Rev.4-68) Department of the Treasury - Internal Revenue Service
Page: -1-

Form 886-A Department of the Treasury - Internal Revenue Service Schedule No. or

Explanation of Items Exhibit
Name of Taxpayer Year/Period Ended
ORG 20XX06

The organization had no exempt activities on the filed Form 990. The only revenue on the Form
990 was $ for investment income and $ for the sorority subletting their house to another sorority.
Hundred percent (%) of this revenue was reported on the Form 990-T as unrelated business
income. The Form 990-T showed no taxable income because of a NOL carried forward from
prior years.

An attachment to the Form 990-T states:

“The ORG at CO-2 was closed by the National Sorority in June 20XX. The organization was
pursuing reactivating the sorority. However, this does not look feasible so the current plan is for
the house to be sold (it is owned by the National). The house is currently being sublet to another
sorority at CO-2. Although the organization does not meet the gross receipts test for the current
tax year we believe based on the facts and circumstances of them winding down their activities
they should be able to continue their status as a tax exempt organization during the transition
period.”

Law:

IRC § 501(c)(7) refers to clubs organized for pleasure, recreation, and other nonprofitable
purposes, substantially all of the activities of which are for such purposes and no part of the net
earnings of which inures to the benefit of any private shareholder.

Treasury Regulations (Treas. Reg.) 20XXFED $22,616, §1.501(c)(7)-1., Social clubs -

(a) The exemption provided by section 501(a) for organizations described in section 501(c)(7)
applies only to clubs which are organized and operated exclusively for pleasure, recreation, and
other non-profitable purposes, but does not apply to any club if any part of its net earnings inures
to the benefit of any private shareholder. In general, this exemption extends to social and
recreation clubs which are supported solely by membership fees, dues, and assessments.
However, a club otherwise entitled to exemption will not be disqualified because it raises
revenue from members through the use of club facilities or in connection with club activities.

(b) A club which engages in business, such as making its social and recreational facilities
available to the general public or by selling real estate, timber, or other products, is not organized
and operated exclusively for pleasure, recreation, and other non-profitable purposes, and is not
exempt under section 501(a). Solicitation by advertisement or otherwise for public patronage of
its facilities is prima facie evidence that the club is engaging in business and is not being
operated exclusively for pleasure, recreation, or social purposes. However, an incidental sale of
property will not deprive a club of its exemption. [Reg. §1.501(c)(7)-1.]

Form 886-A (Rev.4-68) Department of the Treasury - Internal Revenue Service
Page: -2-

Form 886-A Department of the Treasury - Internal Revenue Service Schedule No. or

Explanation of Items Exhibit
Name of Taxpayer Year/Period Ended
ORG 20XX06

IRC § 6001 provides that every person liable for any tax imposed by the IRC, or for the
collection thereof, shall keep adequate records as the Secretary of the treasury or his delegate
may from time to time prescribe.

IRC § 6033(a)(1) provides, except as provided in IRC § 6033(a)(2), every organization exempt
from tax under section 509(a) shall file an annual return, stating specifically the items of gross
income, receipts and disbursements, and such other information for the purpose of carrying out
the internal revenue laws as the Secretary may by forms or regulations prescribe, and keep such
records, render under oath such statements, make such other returns, and comply with such rules
and regulations as the Secretary may time to time prescribe.

Treas. Reg. § 1.6001-1(a) in conjunction with Treas. Reg. § 1.6001-1(c) provides that every
organization exempt from tax under IRC § 509(a) and subject to the tax imposed by IRC § 511
on its unrelated business income must keep such permanent books or accounts or records,
including inventories, as are sufficient to establish the amount of gross income, deduction, credits
or other matters required to be shown by such person in any return of such tax. Such organization
shall also keep such books and records as are required to substantiate the information required by
IRC § 6033.

Treas. Reg. § 1.6001-1(e) states that the books or records required by this section shall be kept at
all times available for inspection by authorized internal revenue officers or employees, and shall
be retained as long as the contents thereof may be material in the administration of any internal
revenue law.

Treas. Reg. § 1.6033-1(h)(2) provides that every organization which has established its right to
exemption from tax, whether or not it is required to file an annual return of information, shall
submit such additional information as may be required by the district director for the purpose of
enabling him to inquire further into its exempt status and to administer the provisions of
subchapter F (section 501 and the following) chapter 1 of the Code and IRC § 6033.

Revenue Ruling 59-95, 1959-1 C.B. 627, concerns an exempt organization that was requested to
produce a financial statement and statement of its operations for a certain year. However, its
records were so incomplete that the organization was unable to furnish such statements. The
Service held that the failure or inability to file the required information return or otherwise to
comply with the provisions of IRC § 6033 and the regulations which implement it, may result in
the termination of the exempt status of an organization previously held exempt, on the grounds
that the organization has not established that it is observing the conditions required for the
continuation of exempt status.

In accordance with the above cited provisions of the Code and regulations under IRC §§ 6001
and 6003, organizations recognized as exempt from federal income tax must meet certain

Form 886-A crev.4-68) Department of the Treasury - Internal Revenue Service
Page: -3-

Form 8 86 A Department of the Treasury - Internal Revenue Service Schedule No. or

Explanation of Items Exhibit
Name of Taxpayer Year/Period Ended
ORG 20XX06

reporting requirements. These requirements relate to the filing of a complete and accurate annual
information return (and other required federal tax forms) and the retention of records sufficient to
determine whether such entity is operated for the purposes for which it was granted tax-exempt
status and to determine its liability for any unrelated business income tax.

Taxpayer’s position:

The organization stated they did not completely terminate the organization because they may
reactivate the sorority sometime in the future. The organization failed to respond to several phone
calls and written correspondence from the Internal Revenue Service.

Government’s Position:

In accordance with the above cited provisions of the Code and regulations under IRC §§ 6001
and 6003, organizations recognized as exempt from federal income tax must meet certain
reporting requirements. These requirements relate to the filing of a complete and accurate annual
information return (and other required federal tax forms) and the retention of records sufficient to
determine whether such entity is operated for the purposes for which it was granted tax-exempt
status and to determine its liability for any unrelated business income tax.

The taxpayer failed to provide books and records to substantiate the expenses and revenue that
was reported on the Form 990 and the Form 990-T.

In addition the organization is not operating as a social club as described in IRC 501(c)(7). The
organization's sole purpose is to collect income from subleasing the sorority house, and earning
interest income. These types of income are from non-member activities and considered to be
unrelated business income. Section 501(c)(7)-1(b) states, a club which engages in business, such
as making its social and recreational facilities available to the general public is not organized and
operated exclusively for pleasure, recreation, and other non-profitable purposes, and is not
exempt under Section 501(a).

Conclusion:

It is the opinion of the Internal Revenue Service that the organization failed to meet the reporting
requirements under IRC §§ 6001 and 6033, and failed to operate as a social club within the
meaning of IRC § 501(c)(7). Accordingly, the organization’s exempt status is revoked effective
July 1, 20XX.

Form 1120 returns should be filed for the tax periods ending on or after June 30, 20XX.

Form 886-A (Rev.4-68) Department of the Treasury - Internal Revenue Service

Page: -4-