IRS revokes a community organization’s exemption after repeated failures to provide records

Plain-English summary

The IRS revoked a community organization’s exemption under IRC sections 501(a) and 501(c)(3), effective July 1 of a redacted year. The organization had suspended its activities after losing funding and did not provide the books, records, and other information requested during the examination. The IRS concluded that the organization failed to meet its obligations to maintain records and provide information needed to verify its exempt status. The organization did not provide a position, and the IRS proposed revocation after repeated unanswered calls and certified mailings.

Ruling snapshot

• Question: Does an organization continue to qualify for exemption when it does not provide records or other information needed to examine its exempt status?
• Outcome: Revocation
• Key authorities: IRC §§ 501(a), 501(c)(3), 6001, 6033(a)(1), 7428, and 7602(a); Treas. Reg. §§ 1.501(c)(3)-1, 1.6001-1, and 1.6033-2

Full text (IRS public release)

TAX EXEMPT AND
GOVERNMENT ENTITIES
DIVISION

Number: 201240028
Release Date: 10/5/2012

LEGEND
ORG - Organization name
XX - Date Address - address

ORG
ADDRESS

DEPARTMENT OF THE TREASURY

INTERNAL REVENUE SERVICE
TE/GE: EO Examination

1100 Commerce Street 501.03-00

Dallas, Texas 75242

Date: May 23, 2012

Employer Identification Number:
Person to Contact/ID Number:
Contact Numbers:

Voice:

Fax:

CERTIFIED MAIL — RETURN RECEIPT REQUESTED

Dear

This is a Final Adverse Determination as to your exempt status under section 501(c)(3)
of the Internal Revenue Code. Our favorable determination letter to you dated
November 8, 20XX, is hereby revoked and effective July 1, 20XX, you are no longer
exempt under section 501(a) of the Code

Our adverse determination was made for the following reasons:

Internal Revenue Code Section 6001 requires organizations exempt from
tax to keep such records and render such statements as are required by
such rules and regulations as the Secretary may prescribe. Treasury
Regulations section 1.6033-2 (h)(2) requires organizations exempt from
tax to submit such additional information as may be required by the
Internal Revenue Service for the purpose of inquiring into the
organization’s exempt status.

You have failed to provide documents to establish that you are organized
and operated exclusively for exempt purposes within the meaning of

Internal Revenue Code section 501(c)(3)

2

Contributions to your organization are no longer deductible under section 170 of the
Internal Revenue Code. You are required to file Federal income tax returns on Form
1120. Those returns should be filed with the appropriate Service Center.

Processing of income tax returns and assessment of any taxes due will not be delayed
should a petition for declaratory judgment be filed under section 7428 of the Internal
Revenue Code.

If you decide to contest this determination in court, you must initiate a suit of declaratory
judgment in the United States Tax Court, the United States Claims Court or the District
Court of the United States for the District of Columbia before the 91st day after the date
this determination was mailed to you. Contact the clerk of the appropriate court for
rules for initiating suits for declaratory judgment by referring to the enclosed Publication

892. You may write to the Tax Court at the following address:

You also have the right to contact the office of the Taxpayer Advocate. You can call 1-
877-777-4778 and ask for Taxpayer Advocate assistance. If you prefer, you may
contact your local Taxpayer Advocate at:

See the enclosed Publication 1546, Taxpayer Advocate Service — Your Voice at the
IRS, for Taxpayer Advocate telephone numbers and addresses.

Taxpayer Advocate assistance cannot be used as a substitute for established IRS
procedures, formal appeals processes, etc. The Taxpayer Advocate is not able to
reverse legal or technically correct tax determinations or extend the time fixed by law
that you have to file a petition in the United States Tax Court. The Taxpayer Advocate,
can, however, see that a tax matter, that may not have been resolved through normal
channels, gets prompt and proper handling.

If you have any questions in regards to this matter please contact the person whose
name and telephone number are shown in the heading of this letter.

Thank you for your cooperation.

Sincerely yours,

Nanette M. Downing
Director, EO Examinations

Enclosures:
Publication 892
Publication 1546

Internal Revenue Service Department of the Treasury
Tax Exempt and Government Entities Division

Exempt Organizations: Examinations

Attention: Jeffrey Davis, MailStop 39

2303 W. Meadowview Road

Greensboro, NC 27407

Taxpayer Identification Number:
Date: October 18, 2011 Form:
Tax Year(s) Ended:
Person to Contact/ID Number:
Contact Numbers:
ORG Telephone:
ADDRESS Fax:

Certified Mail — Return Receipt Requested
Dear

We have enclosed a copy of our report of examination explaining why we believe revocation of
your exempt status under section 501(c)(3) of the Internal Revenue Code (Code) is necessary.

If you accept our findings, please sign and return the enclosed Form 6018, Consent to
Proposed Action - Section 7428. If you have already given us a signed Form 6018, you need
not repeat this process. We will issue a final revocation letter.

If you do not agree with our proposed revocation, you must submit to us a written request for
Appeals Office consideration within 30 days from the date of this letter to protest our decision.
Your protest should include a statement of the facts, the applicable law, and arguments in
support of your position.

An Appeals officer will review your case. The Appeals office is independent of the Director, EO
Examinations. The Appeals Office resolves most disputes informally and promptly. The
enclosed Publication 3498, The Examination Process, and Publication 892, Exempt
Organizations Appeal Procedures for Unagreed Issues, explain how to appeal an Internal
Revenue Service (IRS) decision. Publication 3498 also includes information on your rights as a
taxpayer and the IRS collection process.

You may also request that we refer this matter for technical advice as explained in Publication

892. If we issue a determination letter to you based on technical advice, no further
     administrative appeal is available to you within the IRS regarding the issue that was the subject
     of the technical advice.

If we do not hear from you within 30 days from the date of this letter, we will process your case
based on the recommendations shown in the report of examination. If you do not protest this
proposed determination within 30 days from the date of this letter, the IRS will consider it to be a
failure to exhaust your available administrative remedies. Section 7428(b)(2) of the Code

In Lieu of Letter 3618

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended
ORG
EIN June 30, 20XX
LEGEND
ORG - Organization name XX - Date State - state President - president
Chairman - chairman
ISSUE:

Whether ORG qualifies for exemption under Section 501(a) as described in Section 501(c)(3) of the
Internal Revenue Code?

FACTS:

ORG (the Organization) was formed and incorporated in the state of State on January 11, 20XX. The
Organization was granted exemption from federal income taxes under Internal Revenue Code (IRC)
§501(a) as described in §501(c)(3), and further described in §509(a)(2), on November 8, 20XX. The
effective date of the Organization’s exemption was determined to be January 11, 20XX.

Telephone contact was made with President, the President of the Organization, on April 29, 20XX, to
initiate an examination of the Organization. President indicated that she was unsure how long she
would remain the President of the Organization due to the Organization’s loss of funding, and also
provided the contact information of Chairman, the Chairman of the Board (and an officer) for the
Organization. Upon discussing the examination with Chairman, it was agreed that the information
needed would be provided at an available date.

A letter dated May 3, 20XX was sent to the Organization arranging an appointment to begin the
examination process by reviewing the Organization’s books and records. The letter indicated the
examination was to take place on May 24, 20XX at the Organization’s office at 9:30am. The letter
also stated to contact the agent if the Organization had any questions. Included with the letter were
Form 4564, Information Document Request (IDR), Publication 1, Your Rights as a Taxpayer, and a
partially completed Form 2848, Power of Attorney and Declaration of Representative. On May 16,
20XX, Chairman confirmed the receipt of the correspondence, indicated the requested documents
would be available, and that President would be there to answer any questions.

During the interview on May 24, 20XX with President, she indicated that the Organization had
temporarily suspended its activities due to the suspension of its funding; however they hoped to
continue its activities after applying to have its funding reinstated. According to President, the funding
for the Organization was cut because of a dispute over the use of funds, and the Organization was
suspended from being a Community Action Agency (which according to the State Department of
Health and Human Service's website is an organization that helps the poor in the areas of self-
sufficiency, employment, housing, education, nutrition, emergency assistance, information and referral
and income management) by State in March of 20XX. President indicated that the reason for the
suspension was that the Organization’s governing documents did not meet the requirements
regarding the selection of individuals the Organization would provide assistance, the type of
assistance, etc. According to President, to get the suspension lifted, the Organization had to submit a
list of corrections and changes implemented regarding its governance documentation, its program,
etc. President also indicated that in the meantime, some of the Organization’s former employees had
decided to continue to volunteer their time for the Organization.

Form 886-A (1-1994) Catalog Number 20810W Page1 publish.no.irs.gov | Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG
EIN June 30, 20XX

Additional information to continue the examination was requested of the Organization on July 14,
20XX. The additional information was to be sent to, and received by the examining agent by July 28,
20XX. After not receiving a response from the Organization, Chairman was contacted via telephone
on August 3, 20XX. Chairman returned the telephone call on August 4, 20XX, and indicated that she
had not received the latest IDR because the individual assigned to pick up the Organization’s mail had
not provided her with the mailings. Chairman also indicated that the Organization had been evicted
from its location and all the documents were placed in storage. According to Chairman, the
Organization’s Board of Directors was to meet in an upcoming meeting in which the Board planned to
vote to file for bankruptcy and would disband after the meeting. Chairman was notified that if the
Organization did not plan to resume operations, documents would have to be filed to dissolve and
terminate the Organization, or risk the revocation of the Organization’s tax exempt status. Chairman
indicated that they would file the documentation to dissolve the Organization.

A letter, along with an IDR dated August 4, 20XX was sent to the Organization, via Chairman's
personal mailing address, to request the documentation necessary to process the Organization's
termination. The additional information was to be sent to, and received by the examining agent by
August 18, 20XX.

A voice mail message left August 12, 20XX was received by the examining agent on August 15,
20XX. The voice mail message indicated that Chairman requested an extension of the August 18,
20XX deadline because she was working alone regarding the Organization. Telephone contact was
returned to Chairman on August 17, 20XX to an extension to the due date. A voice mail message was
left for Chairman granting an additional two (2) weeks (until September 1, 20XX) to submit the
requested information.

A letter, along with an IDR dated September 21, 20XX was sent to the Organization, via certified mail
to Chairman’s personal mailing address, to again request the documentation necessary to process the
Organization’s termination. The cover letter, as well as the IDR, indicated “2nd Request” in bold
letters clearly visible to reader of the correspondence. The Organization’s response was to be
received by the examining agent by October 1, 20XX.

According to the tracking information from the United States Postal Service (USPS), after not having
an individual to sign for the certified mail correspondence, a notice was left for Chairman on
September 22, 20XX identifying the post office location where the correspondence could be picked
up. Chairman was allowed fifteen (15) days to claim the certified mail correspondence from the post
office. The certified mailing correspondence was not claimed by Chairman during the 15-day grace
period. The correspondence was returned to the sender as “Unclaimed” on October 8, 20XX. See
Exhibit 1 for the certified mail tracking information obtained from the USPS’ website.

LAW:

Internal Revenue Code (IRC) §501(a) states that an organization described in subsection (c) or (d)
shall be exempt from taxation under this subtitle unless such exemption is denied under Section 502
(concerning feeder organization) or Section 503 (concerning organizations engaged in prohibited
transactions).

IRC §501(c) identifies in its subparagraphs the list of organizations referred to in subsection (a).

Form 886-A (1-1994) | Catalog Number 20810W = Page 2 publish.no.irs.gov Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG

EIN June 30, 20XX

IRC §501(c)(3) exempts from taxation, corporations, and any community chest, fund, or foundation,
organized and operated exclusively for religious, charitable, scientific, testing for public safety, literary,
or educational purposes, or to foster national or international amateur sports competition (but only if
no part of its activities involve the provision of athletic facilities or equipment), or for the prevention of
cruelty to children or animals, no part of the net earnings of which inures to the benefit of any private
shareholder or individual, no substantial part of the activities of which is carrying on propaganda, or
otherwise attempting to influence legislation, and which does not participate in, or intervene in any
political campaign on behalf of (or in opposition to) any candidate for public office.

IRC §501(d) states that the following organizations are referred to in subsection (a): Religious or
apostolic associations or corporations, if such associations or corporations have a common treasury
or community treasury, even if such associations or corporations engage in business for the common
benefit of the members, but only if the members thereof include (at the time of filing their returns) in
their gross income their entire pro rata shares, whether distributed or not, of the taxable income of the
association or corporation for such year. Any amount so included in the gross income of a member
shall be treated as a dividend received.

IRC §509(a) states in part for purposes of this title, the term “private foundation” means a domestic or
foreign organization described in section 501(c)(3) other than

(1) an organization described in section 170(b)(1)(A), other than clauses vii and viii,

(2) an organization which

(A) normally receives more than one-third of its support in each taxable year
from any combination of —

(i) gifts, grants, contributions, or membership fees, and

(ii) gross receipts from admissions, sales of merchandise, performance of
services, or furnishing of facilities, in an activity which is not an unrelated
trade or business, not including such receipts from any person, or from
any bureau or similar agency of a governmental unit, in any taxable year
to the extent such receipts exceed the greater of $5,000 or 1 percent of
the organization's support in such taxable year,

from persons other than disqualified persons (as defined in §4946) with
respect to the organization, from governmental units, or from organizations
described in section 170(b)(1)(A) (other than in clauses (vii) and (viii)), and

(B) normally receives not more than one-third of its support in each taxable year
from the sum of —

(i) gross investment income and

(ii) the excess (if any) of the amount of the unrelated business taxable
income over the amount of the tax imposed by section 511.

Form 886-A (1-1994) Catalog Number 20810W Page 3 publish.no.irs.gov Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG

EIN June 30, 20XX

IRC §170(b)(1)(A)(vi) states in part that an organization that normally receives a substantial part of its
support (exclusive of income received in the exercise or performance by such organization of its
charitable, educational, or other purpose or function constituting the basis for its exemption under
section 501(a)) from a governmental unit or from direct or indirect contributions from the general
public.

IRC §6001 states in part that every person liable for any tax imposed by this title, or for the collection
thereof, shall keep such records, render such statements, make such returns, and comply with such
rules and regulations as the Secretary may from time to time prescribe.

IRC §6033(a)(1) states in part that except as provided in paragraph (3), every organization exempt
from taxation under §501(a) shall file an annual return, stating specifically the items of gross income,
receipts, and disbursements, and such other information for the purpose of carrying out the internal
revenue laws as the Secretary may by forms or regulations prescribe, and shall keep such records,
render under oath such statements, make such other returns, and comply with such rules and
regulations as the Secretary may from time to time prescribe.

IRC §6033(a)(3)(A) states in part that the above paragraph shall not apply to —
(i) churches, their integrated auxiliaries, and conventions or associations of churches,

(ii) any organization (other than a private foundation, as defined in IRC section
509(a)), the gross receipts of which in each taxable year are normally not more
than $5,000, or

(iii) the exclusively religious activities of any religious order.

IRC §7602(a) states in part that for the purpose of ascertaining the correctness of any return, making
a return where none has been made, determining the liability of any person for any internal revenue
tax or the liability at law or in equity of any transferee or fiduciary of any person in respect of any
internal revenue tax, or collecting any such liability, the Secretary is authorized —

(1) To examine any books, papers, records, or other data which may be relevant or
material to such inquiry;

(2) To summon the person liable for tax or required to perform the act, or any officer
or employee of such person, or any person having possession, custody, or care
of books of account containing entries relating to the business of the person liable
for tax or required to perform the act, or any other person the Secretary may
deem proper, to appear before the Secretary at a time and place named in the
summons and to produce such books, papers, records, or other data, and to give
such testimony, under oath, as may be relevant or material to such inquiry; and

(3) To take such testimony of the person concerned, under oath, as may be relevant
or material to such inquiry.

Treasury Regulation §1.501(c)(3)-1(a)(1) states that in order to be exempt as an organization
described in section 501(c)(3) of the Code, the organization must be one that is both organized and

Form 886-A (1-1994) Catalog Number 20810W Page4 publish.no.irs.gov Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG
EIN June 30, 20XX

operated exclusively for one or more purposes specified in that section. If an organization fails to
meet either the organizational or operational test, it is not exempt.

Treasury Regulation §1.501(c)(3)-1(c) specifies that with regard to the primary activities within the
operational test, an organization will be regarded as “operated exclusively” for one or more exempt
purposes only if it engages primarily in activities which accomplish one or more of such exempt
purposes specified in section 501(c)(3).

Treasury Regulation §1.501(c)(3)-1(c)(1) provides that an organization will not be regarded as
operated exclusively for exempt purposes if more than an insubstantial part of its activities is not in
furtherance of exempt purposes.

Treasury Regulation §1.501(c)(3)-1(d)(1)(ii) states that an organization is not organized or operated
exclusively for one or more exempt purposes unless it serves a public rather than a private interest.
Thus, it is necessary for an organization to establish that it is not organized or operated for the benefit
of private interests such as designated individuals, the creator or his family, shareholders of the
organization, or persons controlled, directly or indirectly, by such private interests.

Treasury Regulation §1.6001-1(a) in conjunction with Treasury Regulation §1.6001-1(c) states in part
that every organization exempt from tax under IRC §501(a) must keep such permanent books or
accounts or records, including inventories, as are sufficient to establish the amount of gross income,
deductions, credits, or other materials required to be shown by such person in any return of such tax.
Such organization shall also keep such books and records as are required to substantiate the
information required by IRC §6033.

Treasury Regulation §1.6001-1(e) states that the books or records required by this section shall be
kept at all times available for inspection by authorized internal revenue officers or employees, and
shall be retained as long as the contents thereof may be material in the administration of any internal
revenue law.

Treasury Regulation §1.6033-2(i)(2) states in part that every organization which is exempt from tax,
whether or not it is required to file an annual information return, shall submit such additional
information as may be required by the Internal Revenue Service for the purpose of inquiring into its
exempt status.

Revenue Ruling 59-95 concerns an organization previously held exempt from Federal income tax was
requested to produce a financial statement as of the end of the year and a statement of its operations
during such year. However, its records were so incomplete that it was unable to furnish such
statements. The Service held that the failure or inability to file the required information return or
otherwise to comply with the provision of IRC Section 6033 and the regulations which implement it,
may result in the termination of the exempt status of an organization previously held exempt, on the
grounds that the organization has not established that it is observing the conditions required for the
continuation of an exempt status.

Revenue Ruling 72-369 states, in part, that in order for an organization to pass the operational test
the organization’s resources must be devoted to purposes that qualify as exclusively charitable.

TAXPAYER’S POSITION:

Form 886-A (1-1994) Catalog Number 20810W Page5 publish.no.irs.gov Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG
EIN June 30, 20XX

ORG has not responded to telephone calls or certified mail. The Organization has not provided a
position.

GOVERNMENT’S POSITION:

The exempt status of the ORG should be revoked because it fails to meet the requirements of
Treasury Regulation §1.6033-2(i)(2) by providing the information required by the Internal Revenue
Service for the purpose of inquiring into its tax exempt status.

According to §6033(a)(1) of the Internal Revenue Code, every organization exempt from taxation
under IRC §501(a) shall file an annual return, stating specifically the items of gross income, receipts,
and disbursements, and such other information for the purpose of carrying out the internal revenue
laws as the Secretary may by forms or regulations prescribe, and shall keep such records, render
under oath such statements, make such other returns, and comply with such rules and regulations as
the Secretary may from time to time prescribe. The Organization has repeatedly been asked to
submit information to the IRS for purposes of inquiring into its tax exempt status, but has failed to
provide the requested information.

Although the Organization may have verbally terminated its activities, this action does not absolve the
Organization of its requirements under Treasury Regulation §1.6001-1 in which every organization
exempt from tax under IRC §501(a) must keep such permanent books or accounts or records to
substantiate the information required by IRC §6033, and shall be kept at all times available for
inspection by authorized internal revenue officers or employees, and shall be retained as long as the
contents thereof may be material in the administration of any internal revenue law.

Furthermore, as referenced by Revenue Ruling 59-95, an organization exempt from taxation under
IRC §501(a) that fails to submit such additional information as may be required by the Internal
Revenue Service for the purpose of inquiring into its exempt status may result in the termination of its
exempt status. Multiple written requests were made for the Organization to submit the necessary
information to verify that it had officially dissolved as planned according to Chairman in the telephone
conversation that occurred on August 4, 20XX. The Organization has failed to supply the requested
information, and has not returned phone calls regarding the inquiry into its tax exempt status.

The Organization’s failure to follow the above regulations and requirements, pertaining to requests
made by the Internal Revenue Service into an organization’s tax exempt status, should result in the
loss of its tax exempt status.

CONCLUSION:

ORG does not qualify for tax exempt status under Internal Revenue Code §501(a) as described in
§501(c)(3). The lack of any meaningful response to requests for information demonstrate that the
Organization has not met its obligations and responsibilities to maintain tax exempt status under
section 501(c)(3) of the Code. Revocation of the tax exempt status of ORG is proposed with an
effective date of July 1, 20XX.

Form 886-A (1-1994) Catalog Number 20810W Page6 publish.no.irs.gov | Department of the Treasury-Internal Revenue Service

Schedule number or exhibit

Form 886-A
(Rev. January 1994) EXPLANATIONS OF ITEMS

Name of taxpayer Tax Identification Number Year/Period ended

ORG

EIN June 30, 20XX

A closing conference was not held since the Organization has repeatedly failed to respond to requests
for information and attempts at communication.

Form 886-A (1-1994) Catalog Number 20810W Page 7 publish.no.irs.gov | Department of the Treasury-Internal Revenue Service

2

provides, in part: “A declaratory judgment or decree under this section shall not be issued in any
proceeding unless the Tax Court, the Claims Court, or the District Court of the United States for
the District of Columbia determines that the organization involved has exhausted its
administrative remedies within the Internal Revenue Service.” We will then issue a final
revocation letter. We will also notify the appropriate state officials of the revocation in
accordance with section 6104(c) of the Code.

You have the right to contact the office of the Taxpayer Advocate. Taxpayer Advocate
assistance is not a substitute for established IRS procedures, such as the formal appeals
process. The Taxpayer Advocate cannot reverse a legally correct tax determination, or extend
the time fixed by law that you have to file a petition in a United States court. The Taxpayer
Advocate can, however, see that a tax matter that may not have been resolved through normal
channels gets prompt and proper handling. You may call toll-free 1-877-777-4778 and ask for
Taxpayer Advocate Assistance. If you prefer, you may contact your local Taxpayer Advocate
at:

If you have any questions, please call the contact person at the telephone number shown in the
heading of this letter. If you write, please provide a telephone number and the most convenient
time to call if we need to contact you.

Thank you for your cooperation.

Sincerely,

Nanette M. Downing
Director, EO Examinations

Enclosures:
Publication 892
Publication 3498
Report of Examination
Form 6018 (2)
Envelope

In Lieu of Letter 3618