PLR 1138003: IRS grants more time to elect general asset accounts for depreciable property

Plain-English summary

A parent corporation and four wholly owned subsidiaries asked for more time to elect general asset accounts for depreciable property. The taxpayers had used the general asset account rules when preparing their return but had not properly made the election on Form 4562. The IRS concluded that the requirements for relief were satisfied and granted 60 calendar days from the ruling date to make the election. The ruling matters because it permits the taxpayers to use the requested accounting treatment for the stated property and taxable year, subject to the filing steps in the letter.

Ruling snapshot

• Question: Whether the taxpayers should receive an extension of time to elect general asset accounts for certain depreciable property.
• Outcome: Approved.
• Key authorities: IRC §§ 167(a), 168(a), and 168(i)(4); Treas. Reg. §§ 1.168(i)-1(k) and 301.9100-1 through 301.9100-3.

Full text (IRS public release)

Internal Revenue Service Department of the Treasury
Washington, DC 20224

Number: 201138003 Third Party Communication: None
Release Date: 9/23/2011 Date of Communication: Not Applicable
Person To Contact:
Index Number: 9100.04-00 -------------------------, ID No. -------------
Telephone Number:
---------------------
---------------------- Refer Reply To:
----------------------------- CC:ITA:B07
------------------------- PLR-101533-11

--------------------------- Date:
June 20, 2011

Re: Request for Extension of Time to Make the Election to use General Asset Accounts

Legend

Parent = ---------------------------------------------------

Subsidiary 1 = -------------------------------------------------------------

Subsidiary 2 = --------------------------------------------------------------

Subsidiary 3 = ------------------------------------------------------

Subsidiary 4 = -------------------------------------------------------------------

A = ----------------------------------------------------

B = ---------------------------------------------------------------------------------
------------------------------------------------------------------------------------------
--------------------------------------------------

C = ---------------------------------------------------------------------------------
---------------------------------------------------------

D = --------

Year X = -------

Date 1 = ---------------------------

Date 2 = ---------------------------

PLR-101533-11 2

Advisor = ---------------------------

LB& I =-

Dear --------------:

    This letter responds to a letter dated December 16, 2010, submitted by Parent on

behalf of Parent, Subsidiary 1, Subsidiary 2, Subsidiary 3, and Subsidiary 4 (hereinafter,
collectively referred to as “Taxpayer”), requesting an extension of time pursuant to
§ 301.9100-3 of the Procedure and Administration Regulations to make the election under
§ 1.168(i)-1(k) of the Income Tax Regulations to account for assets using general asset
accounts.

                                                 FACTS

     Parent represents that the facts are as follows:

  Taxpayer uses an accrual basis of accounting and is engaged in a number of

business activities, including A; B; and C. Taxpayer’s business activities involve a
considerable number of items of identical or nearly identical tangible depreciable
property.

     Subsidiary 1, Subsidiary 2, Subsidiary 3, and Subsidiary 4 are wholly-owned

subsidiaries of Parent. Parent is the common parent of an affiliated group of corporations,
including Subsidiary 1, Subsidiary 2, Subsidiary 3, and Subsidiary 4, that files its
consolidated federal income tax return on a calendar year basis.

   For the Year X taxable year, Taxpayer placed in service a large number of D

assets. These assets are subject to the depreciation deduction under § 168(a) of the
Internal Revenue Code. During the preparation of Taxpayer’s return for the Year X
taxable year, Advisor suggested that Taxpayer consider using general asset accounts
rules under §168(i)(4) to simplify accounting for Taxpayer’s D assets. When Taxpayer
electronically filed the Year X return on Date 1, it accounted for its D assets placed in
service during the taxable year using general asset accounts. However, Taxpayer
inadvertently failed to mark the appropriate box on its Form 4562, “Depreciation and
Amortization,” or to include any statement indicating that it was making an election
pursuant to § 1.168(i)-1(k) to utilize general asset accounts for its D assets. In a
meeting with Advisor on Date 2, Taxpayer became aware that it had not properly made
the election under § 1.168(i)-1(k) to account for its D assets using general asset
accounts.

                                        RULING REQUESTED

PLR-101533-11 3

   Taxpayer requests an extension of time pursuant to § 301.9100-3 to make the

election under § 1.168(i)-1(k) for Parent, Subsidiary 1, Subsidiary 2, Subsidiary 3, and
Subsidiary 4 to utilize general asset accounts pursuant to § 168(i)(4) for its D assets
that were placed in service during the Year X taxable year.

                              LAW AND ANALYSIS

   Section 167(a) provides the general rule that there shall be allowed as a

deduction a reasonable allowance for the exhaustion, wear, and tear of property used in a
trade or business, or of property held for the production of income.

   Section 168(a) provides that, generally, the depreciation deduction provided by

section 167(a) for any tangible property is determined using the applicable depreciation
method, the applicable recovery period, and the applicable convention.

   Section 168(i)(4) provides that, under regulations, a taxpayer may maintain one or

more general asset accounts for any property to which § 168 applies. Section 1.168(i)-1
provides rules for general asset accounts under §168(i)(4). The applicable rules provided
under § 1.168(i)-1 apply only to assets for which an election has been made under
§ 1.168(i)-1(k).

    Section 1.168(i)-1(k)(1) provides that, if a taxpayer makes an election under

§1.168(i)-1(k), the taxpayer consents to, and agrees to apply, all of the provisions of
§ 1.168(i)-1 to the assets included in a general asset account. Except as provided in
§ 1.168(i)-1(c)(1)(ii)(A) (special rules for assets generating foreign source income),
(e)(3) (special rules applicable to dispositions of assets included in a general asset
account), (g) (assets subject to recapture), or (h) (changes in use), an election made
under § 1.168(i)-1(k) is irrevocable and will be binding on the taxpayer for computing
taxable income for the taxable year for which the election is made and for all
subsequent taxable years. An election under § 1.168(i)-1(k) is made separately by
each person owning an asset to which § 1.168(i)-1 applies (for example, by each
member of a consolidated group).

  Section 1.168(i)-1(k)(2) provides that the election to apply § 1.168(i)-1 shall be

made on the taxpayer’s timely filed (including extensions) federal income tax return for
the taxable year in which the assets included in the general assets account are placed in
service by the taxpayer.

  Section 1.168(i)-1(k)(3) provides that a taxpayer makes the election under § 1.168(i)-1(k) by typing or legibly printing at the top of the Form 4562, “GENERAL

ASSET ACCOUNT ELECTION MADE UNDER SECTION 168(i)(4),” or in the manner
provided for on Form 4562 and its instructions.

PLR-101533-11 4

   Under § 301.9100-1, the Commissioner has discretion to grant a reasonable

extension of time under the rules set forth in §§ 301.9100-2 and 301.9100-3 to make a
regulatory election.

   Sections 301.9100-1 through 301.9100-3 provide the standards the Commissioner

will use to determine whether to grant an extension of time to make an election. Section
301.9100-2 provides automatic extensions of time for making certain elections. Section
301.9100-3 provides extensions of time for making elections that do not meet the
requirements of § 301.9100-2.

    Section 301.9100-3(a) provides that requests for relief under § 301.9100-3 will be

granted when the taxpayer provides evidence to establish to the satisfaction of the
Commissioner that the taxpayer acted reasonably and in good faith, and the grant of relief
will not prejudice the interests of the government.

                                 CONCLUSION

   Based solely on the facts and representations submitted, we conclude that the

requirements of §§ 301.9100-1 and 301.9100-3 have been satisfied. Accordingly,
Taxpayer is granted 60 calendar days from the date of this letter to make the election
under § 1.168(i)-1(k) to utilize general asset accounts pursuant to § 168(i)(4) for its D
property placed in service during the Year X taxable year. This election must be made
by Parent filing (1) an amended consolidated federal income tax return, (2) amended
Forms 4562, for Parent, Subsidiary 1, Subsidiary 2, Subsidiary 3, and Subsidiary 4 , and
(3) a copy of this letter ruling, with the IRS Service Center where Taxpayer filed its
original federal tax return for the Year X taxable year. The amended Forms 4562
should reflect in the manner prescribed by §1.168(i)-1(k)(3) that Parent, Subsidiary 1,
Subsidiary 2, Subsidiary 3, and Subsidiary 4 are electing to account for the D assets
using general asset accounts pursuant to § 168(i)(4) .

   Except as specifically set forth above, we express no opinion concerning the

federal income tax consequences of the facts described above under any other provisions
of the Code.

  In accordance with the power of attorney, we are sending copies of this letter to

Taxpayers’ authorized representative. We are also sending a copy of this letter to the
appropriate Industry Director, LB&I.

PLR-101533-11 5

         This ruling is directed only to the taxpayer requesting it. Section 6110(k)(3)
   provides that it may not be used or cited as precedent.


                                                    Sincerely yours,


                                                    WILLIE E. ARMSTRONG, JR.
                                                    Senior Technician Reviewer, Branch 7
                                                    Office of Associate Chief Counsel
                                                    (Income Tax & Accounting)

    Enclosures (2):
     copy of this letter
     copy for section 6110 purposes

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