PetSmart, Inc.

Plain-English summary

OSHA cited a PetSmart store for an allegedly ineffective rodent-extermination program and proposed a $5,432 penalty. The citation was sent by certified mail to the inspected Florida store, where an unidentified person signed for it, even though PetSmart's safety manager had earlier asked OSHA to contact her directly and supplied corporate contact information. PetSmart filed a contest about two and a half years later, claiming it first learned of the citation through a collection agency. The ALJ found service proper and denied relief without a hearing. The Commission found the record insufficient to decide whether the safety manager's letter effectively requested that the citation be sent to the corporate office, and it noted unresolved questions about the signer and PetSmart's claimed earlier knowledge. It set aside the ALJ's order and remanded for an evidentiary hearing on service without deciding the citation's merits.

Decision snapshot

• Cited standard(s): 29 C.F.R. § 1910.141(a)(5).
• Outcome: Denial of late-contest relief set aside and case remanded for a hearing on proper service.
• Key point: Certified service at a worksite can be valid, but evidence is needed when the employer may have directed OSHA to a corporate contact before the citation was mailed.

Full text (OSHRC public release)


PetSmart, Inc. OSHRC Docket No. 20-0623

United States of America

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION

1120 20 th
Street, N.W., Ninth Floor

Washington, DC 20036-3457

SECRETARY OF LABOR,

Complainant,

v.

OSHRC Docket No.
20 - 0623

PETSMART, INC. ,
and its successors,

Respondent.

R EMAND
ORDER

Before: SULLIVAN , Chairman; ATTWOOD and
LAIHOW , Commissioners.

BY THE COMMISSION:

On August 24, 2020,
Administrative Law Judge
Sharon D. Calhoun
issued a decision
denying
Respondent’s motion for relief pursuant to Federal Rule of Civil Procedure 60(b)
and affirming the underlying one-item serious citation issued by the Occupational Safety and Health Administration. 1 For the following reasons, we
set aside the judge’s order and
remand for the judge to
hold an evidentiary hearing
on the
issue
of the citation’s service.

On August 30, 2017,
OSHA initiated an inspection of
a
PetSmart store in Vero Beach, Florida. A week later,
Respondent’s
safety and compliance manager,
Karen Barry,
sent OSHA a letter in
response
to
a
“Notice of Alleged
Safety or Health Hazard” and
a
request for
documents
from the compliance officer. In her
letter
dated September 7, 2017,
Barry
stated
that “[t]o
ensure
timely future responses” OSHA should “reach out to [her] directly with any questions.”

The letter included Barry’s email address,
phone
number,
and
fax
number. In addition,
the letterhead included a mailing address in Phoenix, Arizona. Subsequently, OSHA (through its regional office
that conducted the inspection)
issued
Respondent
a citation and
sent it
via certified mail to the
Vero Beach
address of the
store
that
had been
inspected. The
U.S. Postal Service return receipt shows the citation was signed for,
but
the identity of the
individual
who signed
is unknown.

In its motion for relief before the judge, Respondent
claimed, among other things, that
the citation was not properly served,
and
that
it
only
learned of the citation when a debt collection agency contacted
its
corporate office
earlier this year. The Secretary disputes this,
claiming
that
he
satisfied
the
statutory obligation under
section 10(a)
of
the Occupational
Safety and
Health
Act, 29 U.S.C.
§ 659(a),
to notify Respondent of the citation
by sending
it
via certified mail
to
the worksite. The
Secretary also alleges that Respondent knew of the citation earlier than it claims
based on
an
OSHA
diary sheet entry
showing
that
on November 19, 2018, “Petsmart
corporate called to ask how to pay the penalty.” In her decision, the judge rejected Respondent’s argument and found that the citation was properly served.

Under Commission precedent,
as the judge noted,
whether service of a citation is proper under section 10(a)
of the Act
depends on
“whether the service is reasonably calculated to provide an employer with knowledge of the citation and notification of proposed penalty and an opportunity to determine whether to abate or contest.”
B.J. Hughes, Inc. , 7 BNA OSHC 1471, 1474 (No. 76-2165, 1979). The Commission has not adopted the precedent of the Third and Sixth Circuits, which requires
that “notification must be given to one who has the authority to disburse corporate funds to abate the alleged violation, pay the penalty, or contest the citation or proposed penalty”
such that
for a corporate employer, “notice to the officials at the corporate headquarters, not the employee in charge at the particular worksite”
is typically
required. 2
Buckley & Co., Inc.
v. Sec’y of Labor , 507 F.2d 78, 81 (3d Cir. 1975);
see
Capital City Excavating Co. v. Donovan , 679 F.2d 105, 110 n.4 (6th Cir. 1982) (agreeing with the Third Circuit that “delivery to a work site is not sufficient and that delivery to such a location does not constitute receipt by a corporate employer”). Rather, the Commission has found that service of a citation via certified mail
was
proper when sent to a worksite rather than a corporate office, and
the D.C. Circuit
has found the same. See NYNEX ,
18 BNA OSHC 1944, 1947
(No. 95-1671, 1999)
(finding citation sent to worksite, though not addressed to a specific individual, was proper);
David E. Harvey Builders Inc. v. Sec’y of Labor , 724 F.
App’x
7, 8 (D.C. Cir. 2018 (unpublished) (finding
service of citation
proper when sent via certified mail to office other than corporate
headquarters).

Here,
we are
concerned
that even though
Barry’s
letter
to OSHA
requested
that
“questions”
be sent
directly
to her
to “ensure future timely responses,”
OSHA sent the citation to the store. Absent a hearing,
however,
the record
has
not
been
developed
on the factual issues surrounding
the citation’s
service, including
whether
Barry’s letter
served to
inform
OSHA
that Respondent
was, in fact,
requesting
that
the citation be sent to its corporate office.

Under these circumstances, we find that
an opportunity
for the parties
to present evidence
is warranted. 3

Accordingly, we
set aside the judge’s order and
remand for an evidentiary hearing on the issue of whether the citation was properly served on Respondent. 4

SO
ORDERED.            

/s/               

James J. Sullivan, Jr.

Chairman

/s/               

Cynthia L. Attwood

Commissioner

/s/               

Amanda Wood Laihow

Dated: October 13, 2020             Commissioner

United States of America

OCCUPATIONAL SAFETY AND HEALTH REVIEW COMMISSION

1120 20 th
Street, N.W., Ninth Floor

Washington, DC 20036-3457

Secretary of Labor,

Complainant

v.

OSHRC Docket No.:
20-0623

PetSmart, Inc., and its successors

Respondent.

On Pleadings :

Karen E. Mock , Esq .

Office of the Solicitor, U.S. Department of Labor,
Atlanta, Georgia

For Complainant

John F. Martin, Esq.
and J. Davis Jenkins, Esq.,
Ogletree, Deakins, Nash,
Smoak & Stewart, P.C. , Washington, D.C.

For Respondent

Before: Administrative Law Judge
Sharon D. Calhoun

DECISION AND ORDER

This matter is before the Occupational Safety and Health Review Commission on a
Late Notice of Contest dated March 30, 2020 from Respondent PetSmart, Inc., and its successors (PetSmart), which was received and docketed by the Commission on April 23, 2020. On May 27, 2020, Complainant, Secretary of Labor, United States Department of Labor (Secretary) filed a Motion to Dismiss Respondent’s Late Notice of Contest Pursuant to Fed. R. Civ. P. 60(c)(1).

On May 29, 2020, the Court issued an Order construing PetSmart’s Late Notice of Contest (NOC) to be a request for relief pursuant to Rule 60(b) of the Federal Rules of Civil Procedure, and ordered PetSmart to supplement its request for Rule 60(b) relief by setting forth reasons for its delay in filing, a meritorious defense, and to respond to the Secretary’s motion. PetSmart complied with the Court’s Order by filing a Response to the Secretary’s Motion to Dismiss and an Alternative Rule 60(b) Motion on June 18, 2020. Thereafter, the Secretary filed an Opposition to PetSmart’s Alternative Rule 60(b) Motion on July 6, 2020, to which PetSmart filed Objections and a Reply on July 9, 2020 5 .

For the
r easons
set forth herein
PetSmart’s request for r elief pursuant to Rule 60(b)(1)
is
DENIED .

B ACKGROUND

This matter arises out of a n
Occupational Safety and Health Administration (OSHA)
complaint
inspection
regarding rats in PetSmart ’s
store
located at
6590 20 th
Street, Vero Beach, Florida. The inspection took place
during the period
August 30, 2017 through September 18, 2017. During the inspection OSHA requested documentation regarding PetSmart’s extermination program.
PetSmart sent the requested extermination program documentation to OSHA.
Thereafter,
on
October 12, 2017,
OSHA i ssued a Citation and Notification of Penalty (Citation)
for one
serious violation of
the standard found at 1910.141(a)(5), alleging PetSmart did not institute an effective rodent extermination program. A penalty in the amount of
$5 ,43 2.00 w as
proposed for the alleged violation .

The Secretary mailed the Citation
by Certified Mail/Return Receipt to PetSmart at its Vero Beach, Florida address on October 12, 2017 (Secretary’s Motion, pp. 1-2, Lopez
Aff. ¶ 3; Secretary’s Opposition, p. 2,
Eastmond
Aff. ¶ 11).
Pursuant to the requirements of the Act, an employer is required to notify the Secretary of its intent to contest (Notice of Contest
or NOC) a Citation within 15 working days of receipt.
Failure to timely file a NOC
results in the Citation becoming a final order of the Commission by operation of law.

The Citation
provided PetSmart
had 15 working days from the date of receipt to contest. The return receipt shows PetSmart received the Citation on October 18, 2017. 6 Therefore, any contest by PetSmart was to be filed within the contest period, no later than November 8, 2017. PetSmart, however, did not file a contest within the
15-day contest period. As a result, the Citation became a
final
order of the Commission under § 10(a) of the
Occupational Safety and Health
Act
of 1970, 29 U.S.C. §§ 651-678 (Act), on November 9, 2017.

Nearly 2 ½ years after the Citation became a final order, PetSmart, filed the late NOC at issue in this proceeding.

PetSmart asserts the first time it became aware of the Citation was when it was contacted by a debt collection agency in 2020 at its Phoenix office. 7

DISCUSSION

PetSmart argues this matter is not regarding a late NOC because the Citation was not properly served. Therefore, according to PetSmart, its April 23, 2020, contest was not filed late. The Secretary asserts the Citation was properly served and the late NOC should be dismissed. For the reasons set forth herein, the Court finds PetSmart’s April 23, 2020 is a late NOC.

Rule
60(c)(1)
Dismissal

As an initial matter, the Court addresses the Secretary’s Rule 60(c)(1) Motion to Dismiss alleging PetSmart’s request for relief should be denied as untimely due to it being filed more than one year after entry of the final order in this matter.
Rule 60(c)(1) of the Federal Rules of Civil Procedure sets forth the time frame for filing a motion for Rule 60(b) relief and provides:

(c)  Timing and Effect of the Motion .

(1)  Timing.  A motion under Rule 60(b) must be made within a reasonable time—and for reasons (1), (2), and (3) no more than a year after the entry of the judgment or order or the date of the proceeding.

(2)  Effect on Finality.  The motion does not affect the judgment’s finality or suspend its operation.

Fed. R. Civ. P. 60(c).

As set forth above, the Citation in this matter became a final order on November 9, 2017. PetSmart’s late
NOC was received on April 23, 2020, 2½ after the final contest date, and therefore is untimely. On May 29, 2020, the Court construed the late NOC to be a request for Rule 60(b) relief. PetSmart seeks relief pursuant to Rules 60(b)(4) and 60(b)(6), which it asserts are not limited by Rule 60(c)(1). As set forth herein, the Court has also considered whether relief is appropriate under Rules 60(b)(1) and 60(b)(3). Although PetSmart’s Rule 60(b) request was not filed within one year of the final order, as required by Rule 60(c)(1), in the interest of justice, the Court finds that the issues raised in PetSmart’s request for relief warrant the Court’s consideration. Therefore, pursuant to Commission Rule 2200.67(n) the Court deems PetSmart’s Rule 60(b) request timely. Accordingly, the Secretary’s Motion to Dismiss pursuant to Rule 60(c)(1) is
DENIED .

Sufficiency of Service

It is the Secretary’s burden to establish service of the Citation .
PetSmart contends its contest was not untimely because it never received the Citation due to the Secretary improperly sending the Citation with no addressee identified to its Vero Beach, Florida store (PetSmart Response, p. 2).
PetSmart argues the Citation was not addressed to an individual with authority to accept service of the Citation and contends the Citation should have been mailed to its corporate headquarters in Phoenix, Arizona, where it receives legal process. According to PetSmart, since it was not, the Secretary failed to notify it of the Citation and penalty as required by section 10(c) of the Act, and that the way it was served was not reasonably calculated to provide PetSmart with knowledge of the Citation and proposed penalty (Late NOC; Response and Rule 60(b) Motion, pp. 1-2, 9-11). The Court disagrees.

Although
the Act
refers only to the penalty, the Commission has consistently held § 10(a) of the Act governs service of citations .
B.J. Hughes, Inc ., 7 BNA OSHC 1471, 1474 n. 6 (No. 76-2165, 1979) .
It requires the Secretary to “notify the employer by certified mail of the penalty…” It provides no more specificity .
In
B.J. Hughes , the Commission addressed the Secretary’s obligation under § 10(a), holding,

The test to be applied in determining whether service is proper is whether the service is reasonably calculated to provide an employer with knowledge of the citation and notification of proposed penalty and an opportunity to determine whether to abate or contest.

7 BNA OSHC at 1474 .
Applying this test, the Commission held service on an employee in charge of a local worksite valid .
In so holding, the Commission reasoned

A company that maintains multiple worksites necessarily invests the persons in charge of those worksites with a certain degree of discretion and authority to conduct the company’s business .
As with other aspects of its business, it is reasonable to expect such an employer to implement internal procedures for dealing with OSHA citations.

Id . at 1475 .

PetSmart requests that the Commission revisit and clarify its decision in
B. J. Hughes
and its progeny 8 . PetSmart asserts imposition of the civil penalties resulting from the Citation and the Secretary’s method of service violate its right to due process afforded by the Fifth Amendment of the United States Constitution. The Court disagrees with PetSmart’s assertion that clarification of the Commission’s longstanding precedent on this issue is necessary. The Commission has had opportunities to do so yet has held steadfastly to its holding set forth in
B. J. Hughes
and subsequent cases involving service of citations .
The Court, for the reasons set forth below, also disagrees with PetSmart’s argument it was denied due process.

PetSmart’s argument regarding insufficient service is premised on its position that because it is a corporation it can only act through its officers and representatives. Therefore, PetSmart asserts, service of the Citation at its Vero Beach store, signed for by an unidentified individual, is insufficient. The Court is not persuaded. The Commission considered corporate status and who could sign for service in
B. J. Hughes . 9 And as in
B. J. Hughes , because PetSmart has multiple worksites with persons in authority to conduct its business, “ it is reasonable to expect such an employer to implement internal procedures for dealing with OSHA citations .” B. J. Hughes , id.

PetSmart
provide s
no evidence the Secretary failed to follow his own, or any other required procedures when determining where to serve the
C itation . PetSmart
simply argues the Secretary
erred by not serving the Citation at its corporate headquarters in Phoenix, Arizona where it receives legal process. And that the Secretary erred by not addressing the Citation to a person with authority to receive service.
The Commission has not
required
the Secretary to
determine who in a company is responsible for accepting service.
“[T]he Secretary’s representative should not have to spend time ferreting out the complexities of a corporate
hierarchy, but should be able to rely instead upon the ability of individuals at a local worksite to direct the citation to the appropriate officials.” Id.
at 1474.

In support of its contention the Secretary had an obligation to serve the
C itation on the company’s corporate headquarters,
PetSmart
relies on the Third Circuit’s holding s
in
Buckley & Co., v. Secretary of Labor, 507 F.2d 78 (3rd Cir. 1975)

and
J. I. Hass Co., v. Occupational Safety and Health Review Comm’n,
648 F.2d 190, 195-96 (3d Cir. 1981); and
the Sixth Circuit’s holding in
Capital City Excavating v. Donovan , 679 F.2d 105 (6th Cir. 1982) .
In
Buckley , the Third Circuit interpreted § 10(a) of the Act to require the Secretary to serve notice on “an official having the authority to disburse funds to abate the violation, pay the penalty, or contest the citation or penalty notification” Buckley , 507 F.2d at 81 . The Third Circuit’s holding in Buckley was reiterated in
J. I. Hass Co. ,
648 F.2d at 195.

In
Capital City , the Sixth Circuit, following
Buckley , held service on a worksite was not sufficient because “notification to a corporate employer must be sent to corporate headquarters unless the employer has directed that it be sent to a different address.” Capital City , 679 F.2d at 110 n. 4.

The Commission in
B.J. Hughes
explicitly rejected the Third Circuit’s holding in
Buckley . 10
The Commission is bound to follow an appellate court’s decision only within the circuit in which the case arose .
Kenny Niles d/b/a Kenny Niles Construction and Trucking Co ., 17 BNA 1940, 1941 n.2 (No. 94-1406, 1997);
see also
North Landing Line Constr. Co. , 19 BNA OSHC 1465, 1473 n. 8
(No. 96-0721, 2001) (“Where it is highly probable that a Commission decision would be appealed to a particular circuit, the Commission has generally applied that circuit’s precedent in deciding a case, even though it may differ from the Commission’s precedent”) .
Under § 11(a) and (b) of the Act, this matter is not appealable to either the Third or the Sixth Circuit.
This Court therefore is b ound by the Commission precedent in
B.J. Hughes . And Commission precedent for denying relief where untimely filings were due to faulty mail
handling procedures have been upheld by the D.C. Circuit in
David E. Harvey Builders, Inc. v. Sec'y of Labor , 724 F.
App'x
7, 9 (D.C. Cir. 2018) (unpublished)
(citations omitted) .

T he Secretary’s service of the
C itation on
PetSmart at its
Vero Beach, Florida store
meets the test set out in
B.J. Hughes .
The test is one of reasonableness .
It was reasonable for
the Safety and Health Compliance Officer who conducted the inspection to
conclude
mailing
the
C itation to the location
where the inspection was conducted
would result in its delivery to the appropriate person within
PetSmart ’s corporate hierarc h y . Further, the Commission’s holding in
B. J. Hughes
that “[t]he
test to be applied in determining whether service is proper is whether the service is reasonably calculated to provide an employer with knowledge of the citation and notification of proposed penalty and an opportunity to determine whether to abate or contest ” satisfies the due process requirements set forth by the United States Supreme Court that notice must be “reasonably calculated, under all the circumstances, to apprise interested parties of the pendency of the action and afford them an opportunity to present their objections.” Mulane
v. Cent. Hanover Bank & Trust Co. , 339 U. S. 306, 314 (1950).

Service by certified mail at PetSmart’s Vero Beach store location satisfies the due process requirements of
Mulane , id.
The Secretary properly served the
C itation on
PetSmart .

Rule 60(b) Relief

As previously noted, PetSmart maintains this matter is not a late NOC case because the Citation was not properly served pursuant to Fed. R. Civ. P. 4(h)(1)(B), denying it due process. PetSmart does so in complete denial of longstanding Commission precedent and rejection of the applicability of section 10(a) of the Act to corporations. As set forth above, the Citation was properly served. PetSmart’s NOC was received on April 23, 2020, after the November 8, 2017, final contest date, and therefore is untimely. 11

An employer who has filed an untimely
NOC
may be granted relief under Rule 60(b) in certain circumstances.
George Harms Constr. Co. v. Chao , 371 F.3d 156 (3d Cir. 2004).
A late filing may be excused under Rule 60(b)(1) if the final order was entered
as a result of
“mistake, inadvertence, surprise or excusable neglect.” A late filing also may be excused under Rule 60(b)(3)
if the late filing was
caused by the Secretary’s “deception or failure to follow proper procedures.”
See
Branciforte
Builders ,
Inc. , 9 BNA OSHC 2113, 2116-17 (No. 80-1920, 1981);
B.J. Hughes ,
Inc ., 7 BNA OSHC 1471, 1476 (No. 76-2165, 1979);
Keppel’s Inc. ,
7 BNA OSHC 1442, 1443-44 (No. 77-3020, 1979). In addition, a late filing may be excused under Rule 60(b)(6), for any other reason that justifies relief, such as when “absence, illness, or a similar disability prevent[s] a party from acting to protect its interests.”
Branciforte
Builders , 9 BNA OSHC at 2117.
The moving party has the burden of proving it is entitled to relief under Rule 60(b) . PetSmart
has failed to provide sufficient proof that it is entitled to relie f.

In determining whether the late filing of a NOC
may be found to be due to “excusable neglect” under Rule 60(b)(1), the equitable analysis enunciated by the Supreme Court in
Pioneer
Inv. Services Co. v. Brunswick Associates Ltd. Partnership
507 U.S. 380 (1993)
is applicable.
George Harms Constr. Co. , supra .
In
Pioneer
the Court held that “excusable neglect” is determined based upon equitable considerations that take into account all relevant circumstances, and includes consideration of the following factors: (1) the danger of prejudice to the opposing party; (2) the length of the delay and its potential impact on the proceedings; (3) the reason for the delay, including whether it was within the reasonable control of the party seeking relief, and (4) whether the party seeking relief acted in good faith.
Id.
at 395;
see also
Northwest Conduit Corp.
,
18 BNA OSHC 1948, 1951 (No. 97-851, 1999) .
“[N]either a lack of prejudice to the Secretary nor good faith on the part of Respondent in attempting to comply with the statutory filing requirement alone will excuse a late filing.”
Prime Roofing Corp.
, 23 BNA OSHC 1329 (No. 07-1409, 2010) .

The Commission has held that whether the reason for the delay was within the control of the respondent is a “key factor” in determining the presence of “excusable neglect.” A. S. Ross, Inc.,
19 BNA OSHC 1147 (No. 99-0945, 2000);
See also
Calhar
Constr. ,
Inc ., 18 BNA OSHC 2151 (No. 98-0367, 2000) .
A party seeking relief under Rule 60(b)(6) “must show ‘extraordinary circumstances’ suggesting that the party is faultless in the delay.”

Where a party is partly to blame for the delayed filing, relief from the final order must be sought under Rule 60(b)(1) and the party’s neglect must be excusable.
See Pioneer Investment Serv. ,
507 U.S. at 393 .
The Commission requires an employer to exercise due diligence before it will find excusable neglect.
Keefe Earth Boring Company, Inc. ,
14 BNA OSHC 2187, 2192 (No. 88-2521, 1991) ;
Craig Mechanical ,
16 BNA OSHC 1763
(No. 92-0372, 1994).

PetSmart contends it is entitled to relief under Rules 60(b)(4) and 60(b)(6). For relief pursuant to Rule 60(b)(4) PetSmart asserts the Court lacks personal jurisdiction because of improper service of the citation or violation of due process. However, as shown above, the Court finds service of the Citation was proper, and PetSmart’s due process rights were not violated. Accordingly, as set forth by longstanding
Commission
precedent, the Court
has the authority under
§
10(a) to
determine whether PetSmart is entitled to relief from the final order.
Gulf & W. Food Prods. Co. , 4 BNA OSHC 1436, 1439 (No. 6804, 1976) (consolidated).

The Court further finds PetSmart’s argument that the Secretary does not know who signed for the certified mail containing the Citation, fails. Although it is unclear to those unfamiliar with the signature on the return receipt card, PetSmart was in control of its store and is in the best position to know which of its employees would have been designated to sign for mail at the store. And to the extent it is uncertain, it is in the best position to be able to inquire of its employees regarding the signature. It is not the Secretary’s responsibility to identify the person who signed the return receipt.

PetSmart should have had adequate mail handling procedures to ensure that important items are received. The Secretary was under no obligation to request signature by a specific person at the PetSmart store. Nor is the Secretary required to know who signed the return receipt. Once the Citation was addressed to PetSmart’s Vero Beach, Florida store and submitted to the United States Postal Service, the Secretary had every reason to expect that the Postal Service would carry out its duties and deliver the Citation to the addressed location.
In the absence of evidence to the contrary, it is reasonable to presume the Postal Service officials properly discharged their duties.
See Powell v. Commissioner , 958 F.2d 53, 54 (4th Cir. 1992).

Indeed, the return receipt card was delivered to the Secretary as evidence the Citation had been delivered to the addressed location.

PetSmart does not dispute that its Vero Beach, Florida store is located
at the address set forth on the return receipt card. Relief pursuant to Rule 60(b)(4) is not warranted.

In seeking relief pursuant to Rule 60(b)(6), which provides for relief for any reason that justifies it, PetSmart again relies on its claim that the Citation was improperly served. As the Court has determined the service was proper, relief pursuant to Rule 60(b)(6) fails. Justice does not warrant relief under 60(b)(6) where, as here, PetSmart delayed filing for 2 ½ years. Nor is it warranted where PetSmart’s mail handling procedures are such that important mail was not properly routed.

The Court finds PetSmart’s assertion it did not become aware of the Citation until it was contacted by a debt collection agency lacks credulity. It has not provided an explanation as to why it was not aware that a Citation had been issued when it received the demand letter from the OSHA Area Office on January 10, 2018, seeking payment of the penalties. Further, its having contacted the OSHA Area Office in November 2018, regarding how to pay the penalty suggests that on date PetSmart was aware of the Citation.

The only reason
PetSmart
has provided to the Court for the delay is that
the Citation was not properly served, and that justice would be served by the Court not allowing the Secretary to “game the system.” The record fails to substantiate this unjustified claim. Further, this claim
provides insufficient basis for the Court to conclude the reason for the delay was not under
PetSmart’s control.
PetSmart
has not
shown “extraordinary circumstances” suggesting it is faultless in the delay” as required for relief under Rule 60(b)(6) .

T he Court finds
PetSmart
failed to exercise due diligence and was simply negligent in failing to file
the
contest before the expiration of the contest period.
The Commission has long held an employer’s mere carelessness or negligence, even by a layperson, in failing to timely file a Notice of Contest does not amount to “excusable neglect” that would justify relief under
Rule 60(b) .
Acrom
Constr. Serv. , 15 BNA OSHC 1123, 1126 (No. 88-2291, 1991) .
Neither
the record evidence nor
PetSmart ’s explanations for its late filing show deception or a failure to follow proper procedures on behalf of the Secretary .
Instead, the record shows PetSmart had inadequate mail handling procedures at its Vero Beach, Florida store. The return receipt shows it was delivered to the store, however what happened to it after it was signed for and received at the PetSmart Vero Beach, Florida location has not been explained. This suggests problems with
PetSmart’s mail handling procedures.
The record does not demonstrate PetSmart had any procedures in place to instruct employees regarding what to do when they receive certified mail. The delay was within PetSmart’s control.

Where timely response was within the employer’s reasonable control, the Commission has denied
relief even to petitions filed only one or two days late,  see  Sec’y of Labor v. Villa Marina Yacht Harbor, Inc. , 19 BNA OSHC 2185, 2186-87 (2003) (one day late);  see also Sec’y of Labor v. A.W. Ross, Inc. , 19 BNA OSHC 1147, 1148-49 (2000) (11 days late). The Commission “has consistently denied relief” under Rule 60(b)(1) “to employers whose procedures for handling documents were to blame for untimely filings.”  Sec’y of Labor v. NYNEX , 18 BNA OSHC 1944, 1946-47 (1999) (citation omitted).

David E. Harvey Builders, Inc. v. Sec'y of Labor , 724 F.
App'x
7, 9 (D.C. Cir. 2018) (unpublished). Here, the NOC was
2
½
years
late, and the delay was entirely to blame on
PetSmart ’s mail-handling procedure s.

H owever, as shown above, control is not the only factor the Court must consider. The Court must also consider t he danger of prejudice to the opposing party; the length of the delay and its potential impact on the proceedings; and whether the party seeking relief acted in good faith.

Danger of Prejudice

The Secretary
does not a ssert it would be prejudiced because of the nearly
2 ½ year
delay .
However, a lack of prejudice to the Secretary, alone, will not excuse a late filing.
Prime Roofing Corp ., 23 BNA OSHC 1329 (No. 07-1409, 2010).
Therefore, the Court finds the Secretary is not prejudiced by the late filing.

L ength of Delay and Impact on Proceedings

Although the 2 ½ year delay in contesting is lengthy, the Court determines the delay would not adversely impact the Commission’s proceedings.

Good Faith

PetSmart
has not provided the Court evidence regarding any good faith efforts to timely contest.
Therefore, the Court finds
PetSmart
did not make a good faith effort to comply.
The Court does not find credible PetSmart’s assertion that it did not become aware of the Citation until contacted by a debt collection agency. PetSmart waited almost a year after receiving OSHA’s demand letter to even inquire about paying the penalty. And then waited approximately 1 ¼ years to attempt to file a late NOC with OSHA. Under these circumstances, it is impossible for the Court to find PetSmart acted in good faith.

The Court has considered the factors required by
Pioneer.
Despite the lack of prejudice to the Secretary and that the delay would not adversely affect the Commission proceedings, the lack of good faith by PetSmart and PetSmart’s
control of the delay in timely filing the NOC are determinative. PetSmart was in control of its mail handling procedures which resulted in the NOC not being timely filed.

Meritorious Defense

In addition to the factors set forth in
Pioneer,
an employer also must establish the presence of a meritorious defense for Rule 60(b)(1) relief.
Northwest Conduit Corp . ,
18 BNA OSHC 1948 (No. 97-851, 1999) .
A meritorious defense is one that is valid at law with respect to the underlying action .
Park Nursing Center, Inc., v. Samuels,
766 F.2d 261, 264 (6 th
Cir. 1985) .
The presence of a meritorious defense is “satisfied with minimal allegations that the employer could prove a defense if given the opportunity.” Jackson Assoc. of Nassau , 16 BNA OSHC 1261, 1267 (No. 91-0438, 1993) .

As a meritorious defense, PetSmart alleges it had an effective vermin control program in place. The Court finds PetSmart has established the minimum requirement necessary for a meritorious defense. However, it has not established a basis for Rule 60(b) relief.

Having considered all factors enunciated in
Pioneer,
relief from the Final Order in this matter is not warranted. PetSmart’s control over the delay and its lack of good faith are determinative.

FINDINGS OF FACT AND CONCLUSIONS OF LAW

The foregoing decision constitutes the Findings of Fact and Conclusion of Law in accordance with Rule 52(a) of the Federal Rules of Civil Procedure.

ORDER

Therefore, for the reasons set forth herein,
PetSmart’s request for relief pursuant to Rule 60(b)(1) is
HEREBY
DENIED .
The
f inal
o rder for the Citation
remains in effect and is her e by
AFFIRMED .
Further, the Secretary’s Motion to Dismiss
on the basis of
Rule 60(c)(1) is hereby
DENIED.

SO
ORDERED.            

/s/ _________

Sharon D. Calhoun

Dated: August 24 , 2020                Administrative Law Judge, OSHRC

Washington, DC

"

1
The
judge
also denied the Secretary’s motion to dismiss under Federal Rule of Civil Procedure 60(c)(1),
which alleged that Respondent’s request for relief was untimely.

The
Secretary has not petitioned for review
on this ruling, and we do not address it here.

2
The Third and Sixth Circuits are not relevant circuits here
for purposes of any appeal , as the
work site was in Florida ( located in the
Eleventh Circuit) and Respondent’s corporate headquarters are in Arizona
(located in the Ninth Circuit) . See   29 U.S.C. § 660(a)  (parties may appeal to circuit where worksite is located or employer is headquartered; employer may also appeal to D.C. Circuit);
Kerns Bros. Tree Serv. , 18 BNA OSHC 2064, 2067 (No. 96-1719 , 2000) (“Where it is highly probable that a Commission
decision would be appealed to a particular circuit, the Commission has  . . .  applied the precedent of that circuit in deciding the case—even though it may differ from the Commission's precedent.” ) (citation omitted). The Ninth and Eleventh Circuits have not ruled on this issue, and as noted below, the D.C. Circuit has applied the Commission’s rule. Thus , Commission precedent applies in this case. See
Am. Eng ’ g & Dev. Corp. , 23 BNA OSHC 2093, 2096 n.4 (No. 10-0359 , 2012) (Commission “ follow [s] [its]  own   precedent ” where the circuit court “has neither decided nor directly addressed [an] issue”) (quoting  McDevitt Street
Bovis , Inc. , 19 BNA OSHC 1108, 1110-12 (No. 97-1918 , 2000) .

3
For instance,
the
introduc tion
of
evidence of any
communication
or documentation
on this issue at the closing conference for the inspection , as well as evidence regarding the identity of the person who signed the U.S. Postal Service return receipt, would be relevant to assessing the parties’ claims .

4
We do not address the judge’s denial
of
relief under
Federal
Rule
of Civil Procedure
60(b)(4) and (b)(6), as these claims depend at least in part, on whether the citation was properly served. As to Respondent’s motion for relief under Rule 60(b)(1), we note that such relief
would be
barred as untimely here,
as
it was filed almost two and a half years after the citation , if properly served,
became a final order. See
Rule
60(c)(1) (motion under 60(b)(1) must be made “ no more than a year after the entry of the judgment or order or the date of the proceeding”) .

5
PetSmart’s Objections regarding Condell
Eastmond’s
Affidavit are overruled. The information contained in the
Eastmond
Affidavit is relevant; contains his understanding of the information on the return receipt card; does not constitute legal conclusions which invade the province of the Court; and is not hearsay or is excepted from the hearsay rule.

6
PetSmart challenges the authenticity of the return receipt card and argues it contains hearsay. PetSmart also requests the Court to strike para. 4 of Jaime Lopez’s Affidavit which provides “[a]s evidenced by the certified mail return receipt card, the Citation and Notification of Penalty was received and signed for by Respondent on October 18, 2017.” PetSmart contends the return receipt card has not been authenticated; and argues that as a corporation PetSmart does not have the physical capacity to sign a return receipt card. It further argues Mr. Lopez does not identify the signatory on the return receipt card or his or her relationship to PetSmart, therefore Mr. Lopez misstates the evidence (Response, p. 4). The Court denies PetSmart’s request to strike; and rules the return receipt card is self-authenticating pursuant to Rule 902(5) of the Federal Rules of Evidence. The Court further rules, the information contained in the return receipt card is excepted from the hearsay rule pursuant to Rule 803(6) of the Federal Rules of Evidence.

7
Although a demand letter was sent to PetSmart by the OSHA Area Office on January 10, 2018, to the same address used for the Citation (not returned to OSHA as undeliverable), no further action was taken by PetSmart until
November 19, 2018, as reflected in OSHA’s Case Diary Sheet, when PetSmart contacted OSHA regarding how to pay the penalty (Eastmond
Aff. ¶ 23;
Exh. E). PetSmart claims it did not become aware of the Citation until
it was contacted by a debt collection agency in 2020; but does not explain its November 18, 2018, contact with OSHA regarding payment of the penalty. When no payment was received
as a result of
OSHA’s January 10 th
demand letter, the OSHA Area Office referred the matter to its Washington DC Office on February 22, 2018, for collection. (Eastmond
Aff. ¶¶ 20-23;
Exhs. D and E).

8
As to
B. J. Hughes ’s
progeny, PetSmart refers to
Secretary of Labor v. NYNEX , 18 OSHC (BNA) 1944 (No. 95-1671, 1999) and
George Harms Construction Co. , 20 OSHC (BNA) 1155 (No. 02-0371, 2003)
rev’d
(3d Cir. 2004), which uphold service on clerical employees and unknown employees. (PetSmart Response, p. 15)

9
The Court finds PetSmart’s arguments that Fed. R. Civ. P. 4(h)(1)(B) applies since the Commission has not adopted a rule addressing service on a corporation and that § 10(a) of the Act does not include service on a corporation unpersuasive. Contrary to PetSmart’s argument, § 10(a) of the Act provides that the Secretary “shall . . . notify the employer by certified mail of the penalty . . . and that the employer has fifteen working days within which to notify the Secretary that he wishes to contest the citation or proposed assessment of penalty.” It addresses employers, without distinguishing whether the employer is a partnership, an LLC, or a corporation.

10
The Commission held

To the extent that the Third Circuit in
Buckley
did not subscribe to this rationale we respectfully decline to follow it. The Commission gives due deference to the views of the circuits, but unless reversed by the U.S. Supreme Court, the Commission is obligated to establish its own precedent in carrying out its adjudicatory functions under the Act.

B.J. Hughes , 7 BNA OSHC at 1474 (citations omitted).

11
PetSmart further argues the Secretary does not have clean hands due to his failure to file a timely complaint or motion to dismiss in lieu thereof. The Court finds no merit in this argument. Jurisdiction in late NOC matters is limited to only whether the late filing was excusable. Filing of a late NOC does not trigger the complaint filing deadline. Filing of a complaint will only be necessary if relief from the final order is granted. As to the alleged late filing of the Secretary’s motion, the Court notes that PetSmart’s late NOC was not docketed until April 23, 2020. It was assigned to the Court on May 27, 2020, the same day the Secretary’s Motion to Dismiss was filed. The Court did not construe PetSmart’s late NOC to be a motion for relief until May 29, 2020. Therefore, the Secretary’s Motion to Dismiss was not due until June 19, 2020. The Secretary’s motion was timely.