Could Louisiana extend its deferred compensation plan administrator contract beyond the term in the original request for proposals?

Plain-English summary

Louisiana's Deferred Compensation Commission asked whether it could extend Great-West's plan administration contract for five years even though the original request for proposals and contract allowed another three-year renewal. The Attorney General found no specific statutory limit on the contract's length and no express ban on amending its term. He nevertheless recommended against extending beyond the term offered in the request for proposals: competing firms might have submitted different, possibly successful bids had they known a longer term was available.

The AG reasoned that the plan's assets were held for participants after changes in federal deferred-compensation law, so the cited professional-services procurement statute governing public funds did not apply. He identified a separate state-law public-notice requirement for amendments to the administrator contract. He suggested setting longer initial or renewal terms in the next request for proposals if the commission found that advantageous.

Currency note

This opinion was issued in 2001. Subsequent statutory amendments, court decisions, or later AG opinions may have changed the analysis. Treat this page as historical context, not current legal advice. Verify current law before relying on any specific rule, deadline, or remedy mentioned here.

Common questions

Could the commission legally extend the administrator's contract beyond the advertised term?
The AG found no specific law prohibiting the amendment, but he recommended against it because the longer term had not been offered to other proposers.

Did the public-services procurement law cap this contract at three years?
The AG said that law applied to spending public funds, while the plan assets were held for participants rather than owned by the government. On that reasoning, he said its three-year limit did not govern this plan contract.

Was public notice required to amend the administrator contract?
The opinion quoted La.R.S. 42:1307, which required notice in the state's official journal at least ten days before an administrator contract amendment.

What had the original competition offered?
The request for proposals provided a three-year initial term and two optional three-year renewals. The commission asked about lengthening the remaining renewal to five years.

Background and statutory framework

The commission had selected Great-West after a 1995 request for proposals. The first renewal was underway, and a second three-year option was specified in the contract. The opinion considered the commission's contracting power under La.R.S. 42:1303, the amendment notice requirement in La.R.S. 42:1307, and the applicability of the Professional, Personal, Consulting, and Social Services Procurement Act. Its conclusion separated legal authority to amend from the fairness concern that led to its recommendation.

Citations and references

• La.R.S. 42:1303
• La.R.S. 42:1307
• La. R.S. 39:1481

Source

• Landing page: https://www.ag.state.la.us/Opinions
• Original PDF: https://www.ag.state.la.us/Opinion/Download/01-0121

Original opinion text

April 26, 2001
OPINION NUMBER 01-121

Mr. Joe Dionisi, Administrator 60 Laws; General
State of Louisiana
R.S. 42:1301, et seq., 42:1301 and 42:1303
Deferred Compensation Plan
2237 S. Acadian Thruway, Suite 702 Discussion of proposed amendment to Plan Administrator’s contract.
Baton Rouge, LA 70808

Dear Mr. Dionisi:

You requested the opinion of this office as to whether the Louisiana Deferred Compensation Commission (the “Commission”) may extend the term of the contract it has with Great-West Life and Annuity Insurance Company (“Great West”) regarding the Deferred Compensation Plan (the “Plan”) without the necessity of a formal bid process. It is our understanding that Great West has advised the Commission that a five year extension may be more advantageous to the Commission and its participants than the three year extension of the term set forth in the Contract.

Pursuant to a Request for Proposals to Administer the Louisiana Deferred Compensation Plan dated February 7, 1995 (the “RFP”), the Commission selected Great West as the Plan Administrator to provide administrative and clerical support activities for the Plan and the Commission.

The RFP states that the contract envisioned in the RFP for the Administrator is for an initial term of three years from January 1, 1996 through December 31, 1998. The Commission has the option of renewing the contract twice, each time for a period of three years. The contract is consistent with the RFP, and the parties are in the first optional term which expires December 31, 2001. The second optional term, if exercised, is for the period January 1, 2002 through December 31, 2004.

The Commission is created pursuant to La. R.S. 42:1301, et seq. (the “Act”). The powers and duties of the Commission are set forth in La.R.S. 42:1303, as follows in pertinent part:

“(2) To select the administrator, to enter into a contract with such firm and to do all such things as may be required in order to insure proper administration of the plan. In exercising this function, the Commission shall act only after soliciting proposals from interested firms in accordance with specifications prepared by the

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Commission. The preceding sentence notwithstanding, the Commission may enter into a contract, without the necessity of soliciting proposals, with a nonprofit corporation whose membership is limited to participants and is open to all participants. The commission shall require the administrator to furnish bonds of the type and amount deemed appropriate by the commission.” (Emphasis added)

“Administrator” is defined in La.R.S. 42:1301(1) to mean:

“... the firm which, in accordance with its contract with the Commission, maintains the plan records, provides information to participants and prospective participants, manages the day_to_day activities of the plan relating to the transmittal of participant funds to investment product companies selected by the Commission, provides enrollment services, and/or prepares studies and recommendations for the Commission.”

La.R.S. 42:1307 further provides:

“Public notice of the Commission's intention to enter into a contract with an administrator or with an investment product company or to amend any such contract shall be published at least ten days prior to such action in the official journal of the state.”

In accordance with the 1996 changes in federal law concerning deferred compensation plans, the Commission created a trust, with the Commission acting as the trustee for the Plan. Prior to 1996, IRC Section 457 required that all plan assets be held in the name of the governmental employer, subject to the claims of the employer's general creditors. Section 457 was amended to remove that requirement and to add a requirement that plans be held in such a way as to identify and protect the employees' interests in the Plan. Section 457 now requires that the assets of an eligible deferred compensation plan sponsored by a governmental employer be held in a trust, an annuity contract or a custodial account, and that such assets be held for the exclusive benefit of Plan participants. Op.Atty.Gen. No. 97_252.

As the assets of the Plan are no longer considered to be owned by the governmental employer, it is the opinion of this office that the provisions of the Professional, Personal, Consulting, and Social Services Procurement Act (the “Professional Procurement Act”), La. R.S. 39:1481, et seq., do not apply to the Plan. The Professional Procurement Act, which limits the term of certain contracts to three years, only applies to the expenditure of public funds.

We have been unable to find any specific provision of law, either in the Act or generally, which limits the length of time that the Commission could contract for and with a Plan Administrator. In general, contracts between parties can be amended in any respect which is not contrary to public policy or law. C.C. arts. 1906, 1968, 1971. As quoted

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Opinion Number 01-121
Mr. Joe Dionisi, Administrator
State of Louisiana
Deferred Compensation Plan
Page -3-

above, La. R.S. 42:1307 contemplates amendments to the contract with the Plan Administrator. While we cannot find a specific prohibition which would prohibit the amendment of the contract to extend the term past that set forth in the Contract, we must recommend against such an amendment. To extend the term past that set forth in the RFP may be unfair to the other proposers who were not awarded the contract. It is possible that if the other proposers had had the opportunity to prepare their proposals based upon a longer term, their proposal would have been different and may have been the successful proposal.

We would suggest that in the next RFP, if it is determined that it would be the advantage of the Commission and its participants, that the Commission consider setting a longer initial contract term and/or longer term extensions.

Trusting this adequately responds to your request, we remain

Yours very truly,

RICHARD P. IEYOUB
Attorney General

BY:
MARTHA S. HESS
Assistant Attorney General

RPI/MSH

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Opinion Number 01-121
Mr. Joe Dionisi, Administrator
State of Louisiana
Deferred Compensation Plan
Page -4-

Opinion Number 01-121
Syllabus

60 Laws; General

R.S. 42:1301, et seq., 42:1301 and 42:1303

Discussion of proposed amendment to Plan Administrator’s contract.

Mr. Joe Dionisi, Administrator
State of Louisiana
Deferred Compensation Plan
2237 S. Acadian Thruway, Suite 702
Baton Rouge, LA 70808

Date Received:

Date Released: April 26, 2001

Martha S. Hess
Assistant Attorney General