Could Connecticut extend an expiring state service contract for less than a full year?

Plain-English summary

Connecticut's procurement agency asked in 2006 whether a law allowing certain service contracts to be extended "for a period of one year" required exactly 365 days. Attorney General Richard Blumenthal said the agency could reasonably interpret one year as a ceiling. It could extend a qualifying contract for the shorter time needed to finish competitive procurement, but not beyond one year.

The special rule concerned contracts already in effect on May 1, 2005, worth at least fifty thousand dollars annually, for janitorial, building maintenance, security or food and beverage services. The AG reasoned that the legislature had created a limited bridge to a new contract, not a requirement to keep an old contract in place longer than necessary.

Currency note

This opinion was issued in 2006. Subsequent statutory amendments, court decisions, or later AG opinions may have changed the analysis. Treat this page as historical context, not current legal advice. Verify current law before relying on any specific rule, deadline, or remedy mentioned here.

Procurement officials at the time

The opinion supported a shorter extension when competitive procurement would finish before a full year elapsed. It placed the outer limit at one year after the existing contract otherwise expired and tied the extension to the narrow service categories and eligibility conditions in the statute.

Incumbent vendors and bidders at the time

The AG did not read the statute as promising an incumbent a full additional year. The provision was meant to keep essential services going only while the competitive process was completed.

Common questions

Q: Did the state have to extend an eligible service contract for exactly one year?
A: No. The AG said a shorter extension was a reasonable reading of the 2006 statute if it covered only the time needed to complete procurement.

Q: Could the state extend one of those contracts beyond a year?
A: The opinion said no under the special provision it analyzed. One year was the maximum, measured from when the contract otherwise expired.

Q: Did the rule apply to any state contract?
A: No. The opinion identified specified service types, a minimum annual contract value, and contracts in effect on the date named in the statute.

Background and statutory framework

Conn. Gen. Stat. § 4a-59a generally constrained repeated extensions of contracts subject to competitive procurement. Subsection (b) created a special exception for certain essential service contracts. The phrase "for a period of one year" could mean exactly one year or up to one year. With no clear answer from legislative history, the AG read it in light of the provision's limited purpose: to preserve services while an open competition concluded.

Citations and references

Statutes cited in the opinion: Conn. Gen. Stat. § 4a-59a(b); Conn. Gen. Stat. § 1-2z.

Source

• Landing page: https://portal.ct.gov/AG/Opinions
• Opinion page: https://portal.ct.gov/ag/opinions/2006-formal-opinions/honorable-linda-j-yelmini-department-of-administrative-services-formal-opinion-2006014-attorney-gene

Original opinion text

Honorable Linda J. Yelmini, Department of Administrative Services, Formal Opinion 2006-014, Attorney General State of Connecticut

Attorney General's Opinion

Attorney General, Richard Blumenthal

June 28, 2006

The Honorable Linda J. Yelmini

Department of Administrative Services

165 Capitol AvenueHartford, CT 06106-1658

Dear Commissioner Yelmini:

By request dated June 23, 2006, you have asked for my opinion as to whether Connecticut General Statutes § 4a-59a(b) allows the Department of Administrative Services (“DAS”) to extend contracts “up to or beyond one year, or . . . precisely one year[.]” In my opinion, it would be reasonable for DAS to interpret this statute as allowing it to extend certain specified contracts for a period up to and including one year, but no longer than one year.

Conn. Gen. Stat. § 4a-59a(a) allows DAS to extend, for a maximum of two times, contracts that ordinarily would be subject to the competitive procurement requirements of Title 4a, provided that the DAS Commissioner makes certain written determinations and solicits at least four competitive quotations, including one from the existing vendor. Conn. Gen. Stat. § 4a-59a(b) establishes an exception to this restriction and provides that:

Notwithstanding the provisions of subsection (a) . . . , the Commissioners of Administrative Services and Public Works may, for a period of one year from the date such contract would otherwise expire, extend any contract in effect on May 1, 2005, with a value of fifty thousand dollars or more per year, to perform any of the following services for the state: Janitorial, building maintenance, security and food and beverage. (emphasis added).

The subject of your request is the meaning of the phrase “for a period of one year” in subsection (b).

In interpreting statutes we are obliged to observe certain principles. Pursuant to Conn. Gen. Stat. § 1-2z, we first look to the plain meaning of a statute. If its terms are unambiguous, and don’t result in absurd or unworkable consequences, we need not look any further. The statute provides:

The meaning of a statute shall, in the first instance, be ascertained from the text of the statute itself and its relationship to other statutes. If, after examining such text and considering such relationship, the meaning of such text is plain and unambiguous and does not yield absurd or unworkable results, extratextual evidence of the meaning of the statute shall not be considered.

Common sense may be used in construing laws. Trumbull v. State, 206 Conn. 65, 80, 537 A.2d 431 (1988). "It is an elementary rule of construction that statutes should be considered as a whole, with a view toward reconciling their separate parts in order to render a reasonable overall interpretation; the application, moreover, of common sense to the statutory language is not to be excluded. United Aircraft Corporation v. Fusari, 163 Conn. 401, 411, 311 A.2d 65 (1972); Garbaty v. Norwalk Jewish Center, Inc., 148 Conn. 376, 382, 171 A.2d 197 (1961). We must avoid a consequence that fails to attain a rational and sensible result which bears most directly on the object which the legislature sought to obtain. United Aircraft Corporation v. Fusari, supra, 414; Bridgeport v. Stratford, 142 Conn. 634, 644, 116 A.2d 508 (1955); Sage-Allen Co. v. Wheeler, 119 Conn. 667, 679, 179 A. 195 (1935).” Dukes v. Durante, 192 Conn. 207, 214-15; 471 A.2d 1368 (1984), citing La Providenza v. State Employees' Retirement Commission, 178 Conn. 23, 29, 420 A.2d 905 (1979).

Your request suggests that the meaning of the phrase “for a period of one year” in §4a-59a(b) is not “plain and unambiguous,” as Conn. Gen. Stat. §1-2z provides. The phrase may simply mean that DAS may extend contracts for any period up to and including one year. It could also mean that DAS may extend contracts only for a period of exactly one year. The legislative history of §4a-59a(b) is silent as to the meaning of the phrase. Accordingly, it is appropriate to employ other recognized interpretive tools, such as policy, existing legislation and common sense, to seek a rational and sensible result when construing the phrase.

Conn. Gen. Stat. § 4a-59a limits the ability of DAS to continue extending the same contract repeatedly, thereby ensuring compliance with the statutory mandate of competitive procurement. In enacting subsection (b), the General Assembly waived the two extension rule of subsection (a) in very limited fashion by authorizing one more extension “for a period of one year” in the case of four specified essential service contracts, namely, “[j]anitorial, building maintenance, security and food and beverage” contracts.

It appears that the General Assembly recognized the practical circumstance that the transition from one contractor to another in these basic and essential services might transcend the term already extended under Subsection (a). In light of this apparent purpose, it would be reasonable for DAS to interpret “for a period of one year” to mean the time needed to complete the competitive contracting process, but only for the limited period necessary to accomplish this and in no event more than one year. The State rarely needs a full year after a contract expires to award a new contract through the competitive procurement process. Often the competitive procurement process is complete prior to the expiration of the existing contract. Sometimes the process is not complete prior to that date, in which case the State may only need a few days, weeks or months before awarding and transitioning to the new contract. It would be rational and sensible for the General Assembly to permit contract extensions for only such limited time as is necessary to comply fully, effectively and fairly with the competitive procurement process rather than for it to mandate strictly a 365 day extension for the same purpose, when a lesser period would be sufficient.

Subsection (b), when construed together with subsection (a) and DAS’s other procurement statutes, would permit DAS to extend the specified essential service contracts for such time as needed, up to but not more than one year from the date such contracts would have expired. Since the legislative history of subsection (b) does not provide DAS with interpretive guidance, and since DAS does have broad latitude in interpreting its own statutes, such interpretation is reasonable and consistent with its own procedural and procurement mandates and objectives as well as common sense.

I trust this letter provides you with the answers to your questions. If you need further information, please contact me.

Very truly yours,

RICHARD BLUMENTHAL