Stop-Notice - Arkansas

NONBINDING CONSTRUCTION PAYMENT DISPUTE NOTICE

(Arkansas project)

Important: This document reports a payment dispute and requests voluntary action. It is not a mechanic's lien, statutory stop-payment order, garnishment, payment-bond claim, lawsuit, or court order. Claimant does not represent that serving this document requires any recipient to withhold funds. It does not create or extend a filing, notice, service, limitation, or enforcement deadline.

1. NOTICE PROFILE

Notice date: [__/__/____]

Claimant: [LEGAL NAME, ENTITY TYPE, ADDRESS, EMAIL, PHONE]

Claimant's contracting party: [LEGAL NAME AND ROLE]

Recipients:

• Owner: [LEGAL NAME AND ADDRESS]
• Prime contractor: [LEGAL NAME AND ADDRESS]
• Claimant's customer: [LEGAL NAME AND ADDRESS]
• Construction lender or disbursing agent, if counsel directs: [LEGAL NAME AND ADDRESS]
• Payment-bond surety, if counsel directs: [LEGAL NAME AND ADDRESS]

Project: [PROJECT NAME, STREET ADDRESS, CITY, COUNTY, ARKANSAS ZIP]

Property or parcel description, if known: [________________________________]

2. PAYMENT AND PERFORMANCE RECORD

Attach a ledger showing invoice numbers, dates, amounts, credits, disputed items, and the calculation of the claimed balance.

3. FACTUAL NOTICE OF DISPUTE

Claimant states that the amount shown above remains unpaid for the described work. The asserted basis is:

☐ Invoice is past due under the parties' contract.

☐ Approved work or change-order work has not been paid.

☐ Retainage is disputed or unpaid.

☐ Payment was withheld because of an identified deficiency or backcharge that Claimant disputes.

☐ Other: [________________________________]

Recipient's stated reason for nonpayment, if known: [________________________________]

Claimant's response: [________________________________]

Claimant requests that each recipient preserve relevant contracts, invoices, payment applications, change orders, inspection records, communications, disbursement records, and payment-bond information.

4. VOLUNTARY RESOLUTION REQUEST

Claimant requests, without asserting that this notice compels any action:

☐ Written confirmation of receipt by [DATE].

☐ An itemized written explanation of every disputed charge, backcharge, offset, or withheld amount by [DATE].

☐ A project-accounting conference on [DATE / TIME OPTIONS].

☐ Voluntary joint-check, escrow, direct-payment, or other payment-control discussions, if authorized by the affected contracts and agreed in writing by all necessary parties.

☐ Payment of the undisputed amount of $[________] by [DATE].

☐ Disclosure of payment-bond and surety contact information, if available and appropriate.

☐ Other proposed resolution: [________________________________]

5. SUPPORTING DOCUMENTS

Attach only accurate, relevant records and redact information that should not be disclosed.

☐ Contract, subcontract, purchase order, or work authorization

☐ Change orders and written approvals

☐ Invoices and account ledger

☐ Delivery tickets, time records, photographs, or inspection records

☐ Payment applications and payment history

☐ Correspondence concerning disputed work, offsets, or backcharges

☐ Other: [________________________________]

6. NO STATUTORY-REMEDY REPRESENTATION

This form does not state that Claimant has perfected a lien, made a payment-bond claim, obtained an attachment or injunction, or satisfied any prerequisite for a statutory remedy. It does not direct a recipient to record this document or treat it as a release, waiver, or sworn account.

Claimant should have Arkansas counsel separately identify and calendar every potentially applicable contract, lien, bond, notice, service, filing, and enforcement requirement. Sending this notice does not substitute for any separate step counsel identifies.

7. RECIPIENT RESPONSE

Recipient name and role: [________________________________]

☐ Amount accepted as undisputed: $[________]

☐ Amount disputed: $[________]

Basis and supporting records: [________________________________]

Proposed next step and date: [________________________________]

Response contact: [NAME / EMAIL / PHONE]

8. DELIVERY LOG

This log records transmission only; it does not characterize the legal effect of delivery.

9. CLAIMANT CERTIFICATION

I am authorized to send this notice for Claimant. Based on records available to me, the factual statements and attached account calculation are accurate to the best of my knowledge. I understand that this form does not itself establish a statutory claim or remedy.

10. SIGNATURES

CLAIMANT

Legal name: [________________________________]

By: ________________________________________

Name and title: [________________________________]

Date: [__/__/____]

Email and phone: [________________________________]

Optional Acknowledgment of Receipt

The recipient's signature confirms receipt only. It is not an admission of the claimed balance, liability, or any requested action.

Recipient legal name: [________________________________]

By: ________________________________________

Name and title: [________________________________]

Date received: [__/__/____]

Response due under any voluntary agreement: [__/__/____ / NONE]